Talk:World Archives Project: Liverpool, United Kingdom, Crew Lists 1860-1919

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)


Extra Keying Helps

Common Keying Errors Found by Reviewers

Entering the name of the "Skipper" from the crew list signatures. The instructions clearly state: "All names should be keyed from these registers except for ship masters" - Masters are also known as Captain or Skipper.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: The project instructions state that we should "Choose the Image No Data form type for images where there is neither keyable data, nor data which is not being keyed but will be marked Cover Page, Section Header, etc. Examples include blank forms, Crew Lists, or Ship's Logs."  Does a form count as blank if the ship name is filled in at the top of the sheet with nothing else written on it?  Or would it be a Cover Page in that case?  --Katerimmer 09:17, 5 January 2012 (UTC)

A: Only if the forms are blank should the record be considered an Image with no data. So if the record is not a Ship Information form but there is information written on the record then it should be classified as a Cover page, Section header. Annafechter 17:08, 6 January 2012 (UTC)

Q: I have a form here that appears to be part of a crew list (page 6, continuing with more information for the crew members on page 7 of it, to be exact). It has no date at the top of it, nor does it have a birth year column. Many of the crew member's first names are abbreviated as well. However, it has a "Wages per Week" column and "To whom to be paid" column, along with a whole slew of information pertaining to fishing ("Share of Fishing Profits", "Character" columns, "Discharge" columns, etc.) The other document in this image set was pertaining to a fishing expedition, which I marked as "Cover page, etc.", but it also contained a date. And thus, I have several questions. Should I use the date from the previous document to key this one and to properly assess the birth year of those in the crew list? Should I just assume all of the crew members nationalities as "British"? (I know the project instructions ask you to name the town if the person is British, but if I already listed the town name do you really need to list it again? The town names of the crew members are as follows: London, Liverpool, Gorleston, Peel, Gorleston, Liverpool, Birkenhead, Birkenhead, Yarmouth, Liverpool, Scarborough, Liverpool, Liverpool, Liverpool, Liverpool) Do I leave the keying information areas not listed on the document simply blank? Do I even key this document? I find the whole thing very perplexing.
A: No, you should not take the date from the previous image. Also, if there is not a birth year or nationality given on the record these fields should be left blank. Annafechter 20:38, 15 February 2012 (UTC)

Q: I have a document headed "Merchant Shipping (Fishing Boats) Act, 1883", and below that "Application for Exemption". There is one ship listed on it with some information about it. The only date is a stamped date of 19 July 88. Not sure if this is a document I should be entering. It's obviously not a crew list but the only fields requested from the only other form type, Ship Information, are the Registry Day, Month and Year. Not sure if this fits, and if the stamp date is the Registry date. Please help so that I don't make a mistake - do I key this page at all?
A: Yes, this record should be keyed. It is a Ship Information form type. Here are the instructions for when there is only a stamped date, "If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date." Annafechter 20:38, 15 February 2012 (UTC)

Q: A couple of questions. Some documents have a hand written date- do I key that if there is no stamped date? Pages of the Log are shown in the examples as being Cover Pages- but some of these have the names of crewmen on them. In that case do I list any names that are mentioned and call it a Crew List?
A: Yes, the written date should be used if it is present.
A: Without seeing the images I can't be sure - if there are lists of crewmen it would be classified as a Crew List, if it is correspondence that contains a crew members name it would be classified as a Cover page form. Annafechter 20:38, 15 February 2012 (UTC)
Q: There is a Certificate of Discharge form that has just one crewman's name and details on it. Do I put this as a cover page?
A: Yes, the individual Certificates of Discharge should be classified as Cover page, Section Header, etc. Annafechter 13:00, 30 May 2012 (UTC)

Q. When a town is listed under Nationality, do I key it in the Birthplace, ie - Liverpool, or under Nationality as British - or do I key under both?


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Since LPool shows up so frequently, could you add it to the dictionary, please?

When a town is listed under Nationality, do I key it as a birthplace, such as Liverpool, or do I key in the Nationality as British - or both? 

Also, if I'm not sure where the town is am I expected to google to out the nationality?

Thanks, Pam

With the Crew Lists I have been using the columns under the heading "Date and Place of signing this Agreement" where there has been no "Received at..." or "Shipping Master ....", is this correct? The date is usually correct for the whole of the crew list except where a seaman has been signed on in another port. I have found it very useful with names to check the "sign on" signatures against the "discharged" signatures. Another question with birth place abbreviations; often for example Liverpool is shorten to Lpl, L'pl, L'pool, for Belfast shorten B'fast, Bfast and for Birkenhead to B'head or Bh'd. Is it correct to put the apostrophe in or do you omit it?

One final question with Ship Information. On many occassions where documents have been lodged with Consulated on the certificate pages of the ships log again there is no stamping of "Received at ..." so I have used the earliest date the Consular has signed the the log entry. There may be several entries at differrent dates. Is this correct or should I enter each entry as new sections where the dates differ?

Thanks Len

On the Crew Lists pages that have age and Birthplace, normally there is no stamped date. There are written dates for each crew member in the date and place of joining, but they are not always the same for every crew member. Should we be marking the registry date as Blank for these form? Also, I think that it would be helpful to know when we are entering things incorrectly or skipping records or miscoding record types? If we are not made aware of what we are doing wrong, then we will consistently make the same errors. Is there anyway that we can find out what is being done incorrectly to improve the process for everyone?

Thanks Linda

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