Talk:World Archives Project: Kansas, City and County Census, 1919-1978

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Revision as of 15:33, 6 August 2013 by Katerimmer (talk | contribs) (Sample Keyings)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Duplicate Page Issues:  I have come across duplicated pages; however, these pages are partially covering pages of new material which have not been entered. Do I just mark them as duplicated pages and continue on as there seems nothing else can be done. Will this problem have been corrected elsewhere so those pages will eventually show up in full so that they can be entered?
Assuming this is supposed to be in the Q and A section - you should only mark it as a duplicate image if it is actually the same image that you have seen elsewhere in the same image set, so if it is a duplicate page but the image is different, e.g. another page also appears in the image, you should key the names even though you may have keyed them before. --Katerimmer 22:21, 6 August 2013 (UTC)

The WAP forum for census records is here:

[Census records]

Some handwriting help for deciphering records:

[Reading Old Handwriting]

[The Long S]

[Deciphering Old Handwriting]

Some image tools to help with clearing up or enhancing the image you're working on:

[Image Analyzer]


Common Keying Errors Found by Reviewers

Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I know the general rule is "key what you see," but I want to verify if the record line shows "Lowry, Lyle & Lynn" that I would key the given name as "Lyle & Lynne" and the surname as "Lowry." Is this correct?

A: No, you should key one record for Lyle Lowry and another for Lynn Lowry. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: I have a blank page (not a census form, just a blank page) with two columns of names.  Do I key it as a census image even though I have no township, county or date?

A: I would key it as a census form since the project is trying to collect all names. --Pgift1977 08:43, 21 June 2013 (UTC)

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

A: I think this would be considered a cover page. -- Wiedwoman 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

A: They would be left blank. -- Wiedwoman 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones.
Annafechter 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

A: Yes, Enter the parents and guardians. --Paulmd199 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are here. --Paulmd199 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

A: I believe in this context it is short for estate. In which case "est" would be dropped. --Paulmd199 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --Kateshort2 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --Paulmd199 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, City and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

A: Done. -- Wiedwoman 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

A: Yes you would still key the names. We also key if there is a line drawn through the name. -- Wiedwoman 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

A: Yes, I would still key the names as they are shown on the census. -- Wiedwoman 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --Paulmd199 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- Wiedwoman 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

A: I would key whatever date is at the top of the page. -- Wiedwoman 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

A: Select 'image with no data' if there is nothing but the date listed. -- Wiedwoman 16:40, 30 May 2012 (UTC)

Q: Similarly I have a Census Page with Date, City, County but no data. Should I select 'image with no data' as well?

A: If the page is blank with no names, then it should be listed as "image with no data". --Pgift1977 08:43, 21 June 2013 (UTC)

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- Wiedwoman 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- Wiedwoman 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

A: You would not key St John's Hospital as a given name. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

A: Per Anna, I would key Child, Boy, Newborn, etc in the Prefix field. -- Wiedwoman 19:10, 29 June 2012 (UTC)

Q: As an arbitrator, I see numerous entries where punctuation has been entered.  When I correct the entries, it doesn't highlight that a change has been made, although the punctuation marks have been edited.  This seems to be an area overlooked by many keyers.  Is there any way this can be readdressed?

A: I think you would need to contact WAP Support to ask about this as it is a general keying tool issue rather than specific to this particular project. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: What is the correct way to enter the names of religious sisters, brothers etc? Eg: Sister Amelia, is Sister a prefix with Amelia as given name and blank surname; or is Sister the given name and Amelia the surname? 

A: key sister as prefix and Amelia as given -- -Wiedwoman 00:21, 21 January 2013 (UTC)

Q: On the census forms, a child could have same name as the father, but there is no suffix listed. Should that name be entered twice, once for the father and once for the child? As an arbitrator, I don't think so, because the index would be the same for the name.

A: I would key both names even if the same as they are 2 different people.-- Wiedwoman 19:30, 2 April 2013 (UTC)

Q: On 1 record the name is Sisters of Charity.  I put it under Given Name as a business stated above.  Is this correct?

A: Yes key business under given name. -- Wiedwoman 17:29, 13 May 2013 (UTC)

Q: On images with two columns of names, such as the main example census page image, I I to key first one column and then the other to keep the names together or across row by row? I looked several places and couldn't find anything that spells this out. It seems like column by column would be correct and more helpful to people searching but some guidance here would be helpful.

A: Key one column top to bottom and then move to the next column. -- Wiedwoman 17:29, 13 May 2013 (UTC)

Q: I have a census page which looks as if it might be a military base. It has a line = McKee James and family where I have entered simply James McKee. Also several entries such as Gore Ivan and wife - do I enter the wife as Mrs blank Gore? Finally a line with is Mr Daniel Mrs Cecile and family - do I enter as Mr Daniel blank & Mrs Cecile blank?

A: If it says McKee James and family then you are right, only key James McKee. As for Gore Ivan and wife - don't key a record for the wife unless it actually gives her name, for instance if it said Mr and Mrs Ivan Gore you would key two records. For Mr Daniel and Mrs Cecile, if Daniel and Cecile are their given names and no surname is shown then you would just key their titles and given names and mark the surnames blank. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: I just finished entering a document and the next document is a duplicate of what I just entered. Do I go ahead and enter the same data for the duplicate page?

A: If you are really sure the next image is a duplicate, there is provision for "Duplicate image" in the Set Form Type selection.--Collier Smith 21:18, 8 July 2013 (UTC)--Collier Smith 21:18, 8 July 2013 (UTC)

Q: I have a census page where the assessor put two names on several of the records. I assume it is husband and wife names because it shows as number of persons in the family as 2 for these records only. One example is Anderson, Joseph (Mary). Should I show them as separate records? Yes, you would key one record for Joseph and one for Mary in this case. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: On the Title Page forms, is the Enumeration Date the digits stamped above the box containing the Township and County? It's not clear from the instructions, which only say that the Enumeration Date "will be found at the top of the page." I've been looking at the top, i.e. across the top edge, and not finding anything, putting only the Year. Can you clarify, please?

A: The Title Page often has only a year to key. I don't think you could take a stamped date to be the enumeration date as it could be the date the forms were processed, for instance, whereas the enumeration date would be the date that the census was actually taken. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: I have a series of images that contain no names, but do contain agricultural data (crop acreage, livestock, etc.) on numbered lines that probably line up with names on other pages. Do I call this a "Cover page, Section header, etc."? It doesn't seem to fit any other type of form.--Collier Smith 21:47, 8 July 2013 (UTC)--Collier Smith 21:47, 8 July 2013 (UTC)

A: Yes, this is a cover page. --Katerimmer 22:30, 6 August 2013 (UTC)

Q: The instructions say to key First names or initials and any middle names. How should this be keyed? Last = Reser(Pete) First = M. P. Should it be "M P Pete Reser"?


Some of the handwriting in these records is quite difficult. I would suggest changing the classification to average.

Sample Keyings

Sample keying image

Township County Enumeration Day Enumeration
Enumeration Year
1 Mar 1949
Prefix Given Surname Suffix
Rollie Todd
Jno W Teft
Irene Triecky
Geo E Toft
Mrs Addie Tanner
Al Thompson
Raymond Tozier
Anna Thomas
Mrs Anna Tobin
James A Tait
Mrs Frankie Tompson
Ethel Thompson
Kermet Train
Albert Tremain
Chas Tremain
Wm Tilton
Mr [Blank] Trumbell
Gertrude Tinkler
Emma Taylor
Jeanette Twitchell

Example of Census Form with Surnames blank. The correct keying is to repeat the surname, not mark it blank.

Census Form to be keyed: Original Keyed data:........ Keyed Data after Review - note Purple fields show corrections