Talk:World Archives Project: Georgia, Control Register of Convicts, 1817-1976

From Wiki
Revision as of 15:47, 22 January 2014 by Wiedwoman (talk | contribs) (Questions and Answers)
Jump to: navigation, search
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

When there are two dates, use the earliest date. -- Wiedwoman 18:39, 13 June 2013 (UTC)

Key as seen for the birth places and race e.g. So Carolina and W (White)

Replace & with the word and

If there is an A before convict number key e.g. A640

Here is an example of an alias name. Georgiaalias.jpg --Katerimmer 16:43, 12 June 2013 (UTC)

On the pages where you can see the right page -- do not key information of the right page. It will be keyed on the next image. -- Wiedwoman 16:50, 25 July 2013 (UTC) GeorgiaConvicts.jpg

On the pages where you know they are in the 1900's, key the 4-digit year (like when an automobile conviction is involved). -- Wiedwoman 16:50, 25 July 2013 (UTC) GeorgiaConvict2ndpage.jpg

If the image has convict names it will be a convict register NOT a next image. Next image is for images with no convict names. -- Wiedwoman 16:50, 25 July 2013 (UTC) ConvictRegister.jpg

Do not F7 every field, only those that turn red/pink and need to be accepted as correct. It doesn't count as an error but it does makes reviewing harder.

Common Keying Errors Found by Reviewers

I have seen keying of U/D instead of U/I which stands for Under the influence.

NTP = Non-Tax Paid (liquor)

In this example, the keyer did not key the Received Month, Day and Year and did not key the Race as seen (corrections are in purple):

Before and After Review.JPG

Not keying the crime "exactly as seen on the image" as per field help, expanding and adding words.

Keying multiple lines for the one criminal by not keying multiple crimes on the one line separated by , or ; when present.

Inferring information by keying gender on Convict Register when not on the image.

Not keying date of conviction on "next image" page as received date. See next page image on wiki. GA Next Page Key 1.JPG

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: Do we key the conviction date on the next image?

A: Yes, if it is showing on that page. --Wiedwoman 16:48, 24 September 2013 (UTC)

Q: I'm confused about keying the Dates when there's 2 sets (one above the other) .( CF -12 -6- 70 )Exa.What does the C F stand for?

A: convicted felon maybe. I'm not sure without seeing an example. -- Wiedwoman 21:12, 16 June 2013 (UTC)

Q: Regarding the Crime field: the instructions state to not key periods or ampersands. What about commas and numbers in parentheses? I have come across "DUI (2), No Lic. (2)", as an example.

A: Use commas to separate crimes (unless on some forms the transcriber used semi-colons - which is ok). Parentheses should be keyed when shown. -- Wiedwoman 21:05, 18 June 2013 (UTC)

Q: When a field indicates that the information is the same as above e.g. " marked in the field, should you add information from above?

A:Yes. -- Wiedwoman 22:13, 8 July 2013 (UTC)

Q: What does GSP mean in the location page? Do I just enter GSP? (You can see it on one of the image samples given on this page)

A: Probably Georgia State Prison -- Wiedwoman 03:46, 4 July 2013 (UTC)

Q: When the person's crime is a long list, separated by commas and on multiple lines, is the information entered on the different lines as it appears in the register?

A: we only want to key one line per person. When the image is showing multiple lines for crimes and/or alias we need consolidated to the one line. --Wiedwoman 04:54, 5 July 2013 (UTC)

Q: I read on a different project that when there is more than one alias, only the first one should be keyed.  Is it the same with this project?  I have only come across one person with more than one alias (he has 3).

A: Yes. We are to key the first alias name. -- Wiedwoman 22:13, 8 July 2013 (UTC)

Q: I have just opened a set that is different from most. Normally the Convict register is on the left side and the index is on the right. It this image it is the opposite. The convicts name is on both sides, but the crime is on the right hand page of the book. With the other records, the 'next image' choice was for pages that were a continuation from the previous page. Which should I select for this instance? Should I select 'next image' for the first page, or convict record for both sides of the book? Thank you.

A: If an image shows names you will select convict record. -- Wiedwoman 22:01, 10 July 2013 (UTC)

Q: Two questions....

1. On a record I am keying the column of complexion is listed (black, brown, yellow, white, mulatto) instead of race. Do I key that column as race or not at all
2. On a record I am keying there is a column entitled "number". Do I key this as the file number?
A: 1. Yes, key the complexion as race. 2. Yes. This should be the convicts file number. -- Wiedwoman 16:15, 28 July 2013 (UTC)

Q: The page I am working on has a record with multiple crimes, which I understand to key with commas between them. It also has multiple conviction counties. How should I key this? Comma separated county entries causes the input program to ask for correction.

A: Separate multiple counties with a comma and f7 to accept it. -- Wiedwoman 06:23, 8 August 2013 (UTC)

Q: Do we put the date that is under Discharged, Paroled, Pardoned, Commuted or Died under the Death Date or just use that date if the person has been executed?

A: You would show death date if it is shown.--Wiedwoman 13:52, 6 October 2013 (UTC)

Q: As the project spans 1817-1976, when the year on "Next Image" form is 64 are we using the crime from the "Convict Register" page to expand the year thereby ignoring "do not pull information from previous image" guideline?

A: We are not pulling information from one page to the next. But the prior image has information to discern which century it is, so I don't see a problem in keying 1900's as the years. --Wiedwoman 04:52, 8 October 2013 (UTC)

Q: Also with multiple counties, if it says Fulton 3 times & Jasper 2 times (as in the main image example for convict register) are they to be keyed Fulton, Fulton, Fulton, Jasper, Jasper or just keying the same location once as in Fulton, Jasper?

A: I would key each location once separated by a comma. --Wiedwoman 04:52, 8 October 2013 (UTC)

Q: Also is the location column on the "next Image" form not keyed in the county field correct as in the keying example 1 with lines? File:GA Next Page Key 1.JPG

A:We are keying the conviction county and not location county. --Wiedwoman 04:52, 8 October 2013 (UTC)

Q: Clarification on expansion of years -how far do we go with using the knowledge that the years are in the 1900s when there are auto offences? If within the 1 set of images, image 2 has auto offences therefore the year is 1964, then image 4 with the file numbers following in consecutive numbers to that of image 2 & the year is shown as 64 but the offences do not include auto, do we expand the year or not?

A: I would, but that is just my opinion. --Wiedwoman 03:30, 11 October 2013 (UTC)

Q: Is the crime "Viol Dangerous Drug Act" seen to be a 1900's crime for expanding the years? I presume it would be but has that been clarified?

A: Yes this would be in the 1900's. --Wiedwoman 01:36, 14 October 2013 (UTC)

Q: (hopefully the last) When image 1 is "next image" do we key the 2 digit year as we don't know what was before it or do we still expand it if the following pages indicate 1900's?

A: Most of these records are 1900's. I would key as 1900's unless you see a different type form that shows it may be 1800's. --Wiedwoman 03:25, 16 October 2013 (UTC)

Q: When there are two "Date Received", do we just enter the first one? It appears that another date was added later with the note, "comp from"

A: When there are two dates, use the earliest date. --Wiedwoman 21:21, 31 December 2013 (UTC)

Q: When the file number is "A-123456" do we include the dash, or ignore it?

A: Yes key the - if shown. --Wiedwoman 16:31, 6 January 2014 (UTC)

 Q: I am working on "Georgia, control register of convicts, 1817-1956." The first column on the image is titled "No." The first line has "1294" as the first entry. The next line has only "95" as an entry. The following lines also have only a two digit number...until "1300." My question is: Do I enter just the two digit numbers or do I add the missing two digits (ex: 1295, 1296, etc., instead of 95, 96, etc.)? Thank you.

A: I would key as 1295, 1296 etc. --Wiedwoman 00:15, 21 January 2014 (UTC)


please return sets all done in caps --Wiedwoman 01:15, 22 January 2014 (UTC)

Q:  How should we handle keying of handwriting we cannot decipher with any accuracy?  I have been using the "illegible" key, but have been reading past message boards and see that some keyers and reviewers are putting shapshots of the page in question and asking for assistance.  What is the best way of handling these to make the review process easier?  Also, what do we do when there is a column where all but one word is legible?

A: You can always post a snapshot to see if someone can make out words/names that you cannot. Probably the easiest is to post on the discussion board. When you say all but one word is legible, which column are you referring to? --Wiedwoman 21:56, 22 January 2014 (UTC) 

I have had a couple of instances where there is a word I cannot decipher under the Crime column, but I can make out other words.  I would hate to put the whole entry as illegible.  I will admit that to keep from not submitting an otherwise completed set I simply put a ? for the word I could not figure out and then completed the line with the part that I could.  I know that no matter what it will effect my "accuracy rating".  And I have to admit my lack of knowledge on how to do the snapshot of a document.  I have tried right clicking, copying etc, so I am just going to assume that my technical skills are really lacking.  Any assistance you can offer in that step would be greatly appreciated!

A: I would just complete it the best I could. It may help the reviewer to figure out what it is supposed to be. Yes you can use a ? to fill in the blanks. We use ?? on names when we cannot figure it all out. I use snipit to capture a snapshot of the image. Save the file to your computer. Then you use the attachment feature on the discussion post to add it. If more questions, please feel free to ask. --Wiedwoman 22:47, 22 January 2014 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.