Talk:World Archives Project: Georgia, Control Register of Convicts, 1817-1976

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Revision as of 18:13, 27 July 2013 by Staceyd23 (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

When there are two dates, use the earliest date. -- Wiedwoman 18:39, 13 June 2013 (UTC)

Key as seen for the birth places and race e.g. So Carolina and W (White)

Replace & with the word and

If there is an A before convict number key e.g. A640

Here is an example of an alias name. Georgiaalias.jpg --Katerimmer 16:43, 12 June 2013 (UTC)

On the pages where you can see the right page -- do not key information of the right page. It will be keyed on the next image. -- Wiedwoman 16:50, 25 July 2013 (UTC) GeorgiaConvicts.jpg

On the pages where you know they are in the 1900's, key the 4-digit year (like when an automobile conviction is involved). -- Wiedwoman 16:50, 25 July 2013 (UTC) GeorgiaConvict2ndpage.jpg

If the image has convict names it will be a convict register NOT a next image. Next image is for images with no convict names. -- Wiedwoman 16:50, 25 July 2013 (UTC) ConvictRegister.jpg

Common Keying Errors Found by Reviewers

I have seen keying of U/D instead of U/I which stands for Under the influence.

In this example, the keyer did not key the Received Month, Day and Year and did not key the Race as seen (corrections are in purple):

Before and After Review.JPG

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Next Image,

A: I'm confused about keying the Dates when there's 2 sets (one above the other) .( CF -12 -6- 70 )Exa.What does the C F stand for?

A: convicted felony maybe. I'm not sure without seeing an example. -- Wiedwoman 21:12, 16 June 2013 (UTC)

Q: Regarding the Crime field: the instructions state to not key periods or ampersands. What about commas and numbers in parentheses? I have come across "DUI (2), No Lic. (2)", as an example.

A: Use commas to separate crimes (unless on some forms the transcriber used semi-colons - which is ok). Parentheses should be keyed when shown. -- Wiedwoman 21:05, 18 June 2013 (UTC)

Q: When a field indicates that the information is the same as above e.g. " marked in the field, should you add information from above?

Yes. -- Wiedwoman 22:13, 8 July 2013 (UTC)

Q: What does GSP mean in the location page? Do I just enter GSP? (You can see it on one of the image samples given on this page)

A: Probably Georgia State Prison -- Wiedwoman 03:46, 4 July 2013 (UTC)

Q: When the person's crime is a long list, separated by commas and on multiple lines, is the information entered on the different lines as it appears in the register?

A: we only want to key one line per person. When the image is showing multiple lines for crimes and/or alias we need consolidated to the one line. --Wiedwoman 04:54, 5 July 2013 (UTC)

Q: I read on a different project that when there is more than one alias, only the first one should be keyed.  Is it the same with this project?  I have only come across one person with more than one alias (he has 3).

A: Yes. We are to key the first alias name. -- Wiedwoman 22:13, 8 July 2013 (UTC)

Q: I have just opened a set that is different from most. Normally the Convict register is on the left side and the index is on the right. It this image it is the opposite. The convicts name is on both sides, but the crime is on the right hand page of the book. With the other records, the 'next image' choice was for pages that were a continuation from the previous page. Which should I select for this instance? Should I select 'next image' for the first page, or convict record for both sides of the book? Thank you.

A: If an image shows names you will select convict record. -- Wiedwoman 22:01, 10 July 2013 (UTC)

Q: Two questions.... 1. On a record I am keying the column of complexion is listed (black, brown, yellow, white, mulatto) instead of race. Do I key that column as race or not at all 2. On a record I am keying there is a column entitled "number". Do I key this as the file number?


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.