Talk:World Archives Project: Georgia, Control Register of Convicts, 1817-1976
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
When there are two dates, use the earliest date. -- Wiedwoman 18:39, 13 June 2013 (UTC)
Key as seen for the birth places and race e.g. So Carolina and W (White)
Replace & with the word and
If there is an A before convict number key e.g. A640
Here is an example of an alias name. --Katerimmer 16:43, 12 June 2013 (UTC)
On the pages where you can see the right page -- do not key information of the right page. It will be keyed on the next image.
On the pages where you know they are in the 1900's, key the 4-digit year (like when an automobile conviction is involved).
Common Keying Errors Found by Reviewers
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
A: I'm confused about keying the Dates when there's 2 sets (one above the other) .( CF -12 -6- 70 )Exa.What does the C F stand for?
- A: convicted felony maybe. I'm not sure without seeing an example. -- Wiedwoman 21:12, 16 June 2013 (UTC)
Q: Regarding the Crime field: the instructions state to not key periods or ampersands. What about commas and numbers in parentheses? I have come across "DUI (2), No Lic. (2)", as an example.
- A: Use commas to separate crimes (unless on some forms the transcriber used semi-colons - which is ok). Parentheses should be keyed when shown. -- Wiedwoman 21:05, 18 June 2013 (UTC)
When a field indicates that the information is the same as above e.g. " marked in the field, should you add information from above?
Q: What does GSP mean in the location page? Do I just enter GSP? (You can see it on one of the image samples given on this page)
- A: Probably Georgia State Prison -- Wiedwoman 03:46, 4 July 2013 (UTC)
Q: When the person's crime is a long list, separated by commas and on multiple lines, is the information entered on the different lines as it appears in the register?
- A: we only want to key one line per person. When the image is showing multiple lines for crimes and/or alias we need consolidated to the one line. --Wiedwoman 04:54, 5 July 2013 (UTC)
Q: Sorry to ask again, but if there is a line with information, but the whole line is crossed out, we still key the information. Is that correct? This is the first time I have run across a line crossed out where the person on the next line shares the same case number.
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