Talk:World Archives Project: England, Somerset, Gaol Registers, 1807-1879

From Ancestry.com Wiki
Jump to: navigation, search

Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


"Discharged" does not only mean discharged from prison. It can also mean discharged from that particular prison and send to another goal (prison) or transportation. If a date appears in the "discharged"column it needs to be keyed

http://boards.ancestry.com/wap.intlrecordsenglang/1960/mb.ashx

I would only key a date if the word 'discharged' is beside the date. Transferred, removed, etc is not the same as discharged. Please correct me if I'm wrong.--Wiedwoman (talk) 09:02, 4 December 2015 (MST)

Sorry - can we have clarification on this, please?

Sorry for any confusion. We would only want to key the Discharge date from the Discharge column, but on freehand paragraph style images, the date may be taken anywhere the word appears.

If there is a date in the discharge column but the person is transferred or removed, I have been keying those dates. Is this correct? Patricia 8 December 2015

When the date appears in the discharge column, it may be keyed.

Sorry - I'm still confused: "We would only want to key the Discharge date from the Discharge column" but "If there is a date in the discharge column but the person is transferred or removed, I have been keying those dates. Is this correct? Patricia 8 December 2015." Answer to Patricia: "When the date appears in the discharge column, it may be keyed." Still not sure. Thanks. Chris 10.12.15

Key a discharge date when it is either in a column labeled "Discharge" or on freehand paragraph images next to the word "Discharge." It does not matter particularly what exactly the discharge date is referring to, as long as it appears in this column, or next to this word.

Common Keying Errors Found by Reviewers


Lines are not beginning with line #1.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: The set I am working on has two columns one labeled 'By Whom Committed', this column has a place with a date ie: St Dawe Esq 21 Dec 1833. And a column 'If from any other Prison and when' ie: From Shepton Goal 30 Dec 1833. Which date do I use? Thank you for response.

A: You will want to key from the "By Whom Committed" column.

Q: If an entry has Anne White or Susan Miller (written smaller underneath the name) and there is not a column for alias, would we ignore the second name?

A: Because there is no alias field, you may ignore the alias.

Q: If an inmate is "removed" to a different Goal does this mean he is "discharged" from his current incarceration? Or should the discharge column be left blank?

A: I would only key a date if the word 'discharged' is beside the date. Transferred, removed, etc is not the same as discharged. -Wiedwoman (talk) 09:25, 4 December 2015 (MST)

Q: There is a column labeled "When brought into custody" another column labeled "By whom committed and when", which would I used for date received?

A: Key "When brought into custody" as the received date.

Q: For a record with "Name Unknown - deaf and dumb" - should the dates be entered - or skip the record entirely? Or put the name in as Name Unknown?

A: Because we are keying Line Number, use blanks for name into the given and surname field along with the dates and line number.

Q: If the only date listed for a record is in the column "When tried and before Whom" should this date be used for "received date"?

A: Yes

Q: If a page has a handwritten header written across the form's columns, such as "Misdemeanors Thirty sixth Session commencing Friday 2nd January 1846", and the only date for the entries is the "date of warrant" - which has no year for example: "Nov 4th". Should the received date just be 4 Nov with no year - or 2 Jan 1846?

A: 4 Nov and that's only because it is the previous year (1845). But if it was current year I would add 1846. --Wiedwoman (talk) 09:24, 4 December 2015 (MST)

Q: If an inmate died after being sentenced would this be considered discharged?

A: No. Only if date is shown in discharged column.

Q: Is the column 'time will expire' considered the same as discharge? I don't use that date as a discharge date because I thought it had to be under the column 'discharged or disposed of' or written as discharge and a date on the line of the person. Input please?? --Wiedwoman (talk) 09:20, 4 December 2015 (MST)

A: Time will expire is not the discharge date.

Q: Do we key Index's? Start first name as line "1"?

A: There is a separate Index form type and the records are not keyed. --Katerimmer (talk) 12:45, 10 December 2015 (MST)

Q: If there is not a column labeled 'discharge' or similar but the last column labeled 'Remarks' appears to have discharge dates. Such as "Delivered on Board the Justitia Hulk on the River Thames May 15, 1828" or "Executed May 2, 1821". Would these dates be put in the discharge column?

A: Key a discharge date when it is either in a column labeled "Discharge" or on freehand paragraph images next to the word "Discharge." It does not matter particularly what exactly the discharge date is referring to, as long as it appears in this column, or next to this word. Seanbmc (talk) 11:13, 4 January 2016 (MST)

Q: Under column "where born" a person states "at sea" would this be left blank?

A: Key the birth place as seen, so "At Sea" should be keyed. Thanks. Seanbmc (talk) 10:23, 11 January 2016 (MST)

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.