Talk:World Archives Project: Dutchess County, New York, Naturalization Records, 1932-1989

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

Careful with the Petition Date form type - some people are making the mistake of keying the date of the Oath of Allegiance instead of the required date, which is in the first half of the page. In the sample image on the Wiki page, for example, the date which should be keyed would be December 15, 1948, the date "subscribed and sworn to", and NOT February 4, 1949, from the Oath of Allegiance section. --Katerimmer 15:01, 8 December 2011 (UTC)

On the forms where a gender is listed, be sure to spell out Male or Female. The M and F is in the drop down list, but we are to expand the word. -- Wiedwoman 17:16, 8 December 2011 (UTC)

Declarations are to be classified as a cover page. -- Wiedwoman 01:48, 9 December 2011 (UTC)

Petition for citizenships should be keyed. -- Wiedwoman 22:15, 9 December 2011 (UTC)

Watch for sets that should be cancelled with problems because they are not related to petitions. I think the sets so far are:


-- Wiedwoman 00:44, 11 December 2011 (UTC)

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: An image has "Declaration of Intention" on top. It is clearly not just a date page, nor a affadavit. Which form type should be used? It is not specifically mentioned.

A: It would be a cover page. -- Wiedwoman 16:51, 8 December 2011 (UTC)

Q:  When two countries of birth are given, what is the correct way to key this? For instance, "Russia Poland"  

A: If two countries are listed enter both separated with a comma. "Russia, Poland" Annafechter 03:14, 9 December 2011 (UTC)

Q: Is a Petition of Citizenship the same as a Petition of Naturalization?

A: They are not the same, but both should be keyed. -- Wiedwoman 16:47, 9 December 2011 (UTC)

Q: Should a blank index page be classified as "Index" or "Image with no data"?

A: If it is a blank index page but shows a q or letter in the page but no names, I list as an index page. Just so it will show in the index as a blank index page. -- Wiedwoman 22:11, 9 December 2011 (UTC)

Q: Please confirm the correct handling of "N.Y." in the Current Residence - should it be "NY" or "N Y

A: While it may not matter because the reviewing tool will accept either with no penalty, note that the World Archives Keying Standards instruct that "N.Y." (no space) should be keyed as "NY" and "N. Y." (with a space) should be keyed as "N Y" -- Kateshort2 15:14, 18 December 2011 (UTC)

Q: If the image only has the Oath to Allegiance on it and not the Affadavit of Witnesses, is it still considered a Petition Date form?

A: This would be a cover page. The oath of allegiance usually follows the petition that has the date of record at the bottom of it. -- Wiedwoman 19:22, 10 December 2011 (UTC)

Q: The project is titled 1932 - 1989, but I am seeing many records dated 1931; should we key these or send them back?

A: We should key all the naturalization records. WAP has gotten the dates wrong on the heading. -- Wiedwoman 00:38, 11 December 2011 (UTC)

Q: How should a foreign county/amt/kreis or state/province/land be entered in "Birth County" and "Birth State", if at all? E.g.:

Edmonton, Alberta, Canada
Barczewo, Olsztyn, Poland
Reichenbach, Silesia, Germany
Répcelak, Vas Megye, Hungary
Jabalpur, Madhya Pradesh, India
Blenheim, Oxford, Ontario, Canada
Vittoria, Ragusa, Sicily, Italy
A: Per an e-mail from WAP Support, if a place of birth includes a place that serves as the foreign equivalent of a county or state, key it in the appropriate field. Thus:
CITY: Edmonton, STATE: Alberta, COUNTRY: Canada
CITY: Barczewo, COUNTY: Olsztyn, COUNTRY: Poland
CITY: Reichenbach, STATE: Silesia, COUNTRY: Germany
CITY: Répcelak, COUNTY: Vas Megye, COUNTRY: Hungary
CITY: Jabalpur, STATE: Madhya Pradesh, COUNTRY: India
CITY: Blenheim, COUNTY: Oxford, STATE: Ontario, COUNTRY: Canada
CITY: Vittoria, COUNTY: Ragusa, STATE: Sicily, COUNTRY: Italy
And key as seen, of course. -- Kateshort2 19:42, 25 December 2011 (UTC)

Q: Does "The year must be either two or four digits" from the instructions for Birth Year mean that if what's on the image is "5/16/57", we should ONLY key 57, not 1957?

A: Yes -- Wiedwoman 15:45, 18 December 2011 (UTC)

Q: On the petition of a married woman, what do we with with multiple 'alias' names? Example: Eliza Maria Hornowski nee Howard (formerly known as Eliza M Janski)