Talk:World Archives Project: California, Railroad Employment Records, 1862-1950 (Part 5)

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== Rehire and Multiple Occupations ==
== Rehire and Multiple Occupations ==
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QUESTION:  I have an Employee Record, where the Employee held one occupation for a period of time and resigned.  Then was rehired two years later as a different occupation.  Should this be entered as two separate records in the same section due to the break in employment dates?  Or do we only enter the information associated with the first occupation? - SlinkyM
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QUESTION:  I have an Employee Record, where the Employee held one occupation for a period of time and resigned.  Then was rehired two years later as a different occupation.  Should this be entered as two separate records in the same section due to the break in employment dates?  Or do we only enter the information associated with the first occupation? - SlinkyM <br>
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:'''A:''' Enter the information associated with the first occupation. [[User:Annafechter|Annafechter]] 18:52, 16 May 2014 (UTC)
== Change in Occupation and Marital Status ==
== Change in Occupation and Marital Status ==

Revision as of 18:52, 16 May 2014

Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Contents

Extra Keying Helps


Common Keying Errors Found by Reviewers


Months should be keyed as seen. If months are shown as a number, key the number. If the months are shown written out, key in its three letter abbreviation as in the dictionary.

Many are wrongly marking Employee Card #2 with the birth information at the top as a Cover Page.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

 

Rehire and Multiple Occupations

QUESTION: I have an Employee Record, where the Employee held one occupation for a period of time and resigned. Then was rehired two years later as a different occupation. Should this be entered as two separate records in the same section due to the break in employment dates? Or do we only enter the information associated with the first occupation? - SlinkyM

A: Enter the information associated with the first occupation. Annafechter 18:52, 16 May 2014 (UTC)

Change in Occupation and Marital Status

QUESTION: I have an Employee Record, where the Employee was single when he held the first occupation and then when he was promoted to the second occupation, he is now shown as married. Should this be entered as two separate records to pick up the dates associated with the change of marital status? Or do we only enter the information associated with the first occupation? - SlinkyM

A: Anna answered this on the board. The record should be keyed as married. Only 1 record is needed. --Wiedwoman 06:12, 16 May 2014 (UTC)

Duplicate Entries

QUESTION: Two records are duplicate, but the second form shows more information than the first occurrence. I tend to lean toward typing the first occurrence as a duplicate and the second occurrence the one to key. Want feedback or direction on this.

I've had those kind of records before. I've treated them as individual records and keyed what information I could get off of each one. I realize that they started off as identical records but each record is either missing information or has more information due to part of a page turned over or kept down. Not sure of what AWAP would say though...

ANSWER: If the two records are identical in every way, then it is classified as a duplicate image. If they are not completely identical, then you are to treat them as individual records. The Project Manager will make any necessary adjustments when doing their final review of the compiled information. - SlinkyM

Suggestions/Additions

  If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

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