Talk:World Archives Project: California, Biographical Index Cards, 1890-1950

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.) 


Extra Keying Helps

PUNCTUATION HELPS:

     1.  No periods, ever.

     2.  Use commas if seen

     3.  Use hypens and apostrophes in names, if seen

     4.  No semi-colons in this project

Common Keying Errors Found by Reviewers

1.  When using Consecutive Index Card Form 3, be sure to key the word "Back"

2.  Please key both city and state in location fields.  Key as seen, do not spell out if abbreviated, do not add "United States".  Use comma if seen.

3.  Watch for death information added by hand at bottom of card

4.  Double-check the forms - there are a lot of errors in  picking the wrong form

5.  If there is any handwriting on the card, it is not "Image with no data", but probably a consecutive card

6.  For dates, do not use leading zero (example: 3, not 03)

7.  Mother's surname: This field is asking for surname, not maiden name. Please key as seen, using the last word in the name as surname.  Sometimes it will be maiden, sometimes it will be married, depending on how the person filled out the card (although the card does ask for "maiden" name). A mothers name such as Karen Chase Smith would be keyed as: Given name: Karen Chase Surname: Smith

8. If an image is scanned in upside-down and the next image is the same card, right-side up, please categorize the upside-down image as the duplicate (even though it comes first) and key the right-side up one.

9. A Duplicate Image is when the same image appears twice in an image set. When the same record is recorded twice, one is handwritten and the other is typed, that is NOT a Duplicate Image; it is two separate records and both records should be keyed and neither one of them should be marked as a Duplicate Image.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


MULTIPLE WIVES QUESTION:

Q: The card has two wives listed on it. The first is deceased. All of the marriage information is also listed for both. Which one should I key?

A :In this situation key the first wife mentioned on the record. -- Annafechter 23:38, 28 July 2011 (UTC)


MULTIPLE NAMES QUESTION:

Q: The card says (1) Bell, Jessie N, (2) see Wallace, Jessie N, (3)  (Mrs. Bell Wallace). Do I key all 3 names on 3 separate lines, or only use the first one?

A: These should be marked as a cover page per Anna. -- Wiedwoman 23:54, 28 July 2011 (UTC)

FORM 3 QUESTION:  Feeling stupid, but how do I tell the front from the back on these continuation cards?

    A: The front is usually a Biographical Card 1. You would have to see the card prior to know whether it is a Card Back or not. If you can't tell if it is the back or front leave the Card Side field empty.   Here is an example. -- Annafechter13:11, 28 July 2011 (UTC)


LOCATION PUNCTUATION QUESTION: I know that periods should never be keyed but when keying location fields such as Birthplace, Marriage Location, etc... should other punctuation be keyed as seen (in most cases, commas) or with semicolons separating city and state?  In other words, would "Springfield, Ill." be keyed as "Springfield, Ill" or "Springfield; Ill" ?

    A: Key locations as seen, including commas if used.  Semicolons are not used in this project.  Periods are always omitted.   pwrand 7/28/11


DEATH LOCATION QUESTION: When keying the place of death, should the entirety of what is written be entered or only the city and/or state? For example, would "Soldier's Home Sawtelle Cal." be keyed as "Soldier's Home Sawtelle Cal" or just "Sawtelle Cal" ?

     A: Key just the city and state, and country if given and outside US - pwrand 7/28/11

 

ANOTHER DEATH QUESTION: If the birth and death dates are on the back of a card, what would you suggest?

     A: That's a question for WAP.  I'd be inclined to ignore the dates because there is no space on the Continuation template for them, but I'm not the official word.  pwrand 7/28/11


SUFFIX FOR PARENT OR SPOUSE QUSTION:  If a suffix is listed for the Spouse's name, should it be keyed? I just started reviewing an image set and on the first image the Spouse's name is Charles Edgar Frankel Jr,  and it was keyed as Spouse Given: Charles Edgar and Spouse Surname: Frankel, Jr . Should I change Frankel, Jr to Frankel?
     A:  The wiki says not to enter prefixes for parents, so I would assume we should not be entering suffixes for parents or spouses either.  -- pwrand 8/1/11

    

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