Talk:World Archives Project: Buffalo Soldiers, Returns from Regular Army Cavalry Regiments, 1866-1916

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

The following link is full of web resources to help decipher these records. (Thanks, Kathy!)

The link includes such things as a link to a how-to image, links to lists of names you may encounter, links to lists of places you may encounter, handwriting tools, and other helpful lists.

Common Keying Errors Found by Reviewers

Include rank name in heading.
Key rank as seen - do not expand.
Key locations properly. If shown as Presidio of S.F. Cal it should be keyed as Presidio of S F; Cal (This project is an exception to the keying standards as we include semi-colons to separate locations.
Key years as 4 digits ie 02 should be keyed as 1902. -- Wiedwoman 05:48, 12 April 2011 (UTC)

Action Place names should be proper names. For example, "field" or "in the field" is not a proper place name, so should not be keyed. "Hospital" would not be keyed, but "Sacred Heart Hospital" would be keyed. --K Custer Mkcuster 00:54, 4 July 2011 (UTC)

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: When IT and I.T. (Indian Territory) are found, are they entered as "I T" or "IT"? In the "Common Keying Errors Found by Reviewers" section above, S.F. becomes S F; but an entry from 2010 on the Military Records Message Board says to use "IT" (on the post, this is "an assumption" based on the PI discussion). I have been using I T based on what is written above, now after reading the message board post I think I have been doing this wrong. Clarification...please...and thank you!

A: I key I T as it is two words. In the keying tool if you use I T and the reviewer wants it to be IT, it doesn't become an error in keying. -- Wiedwoman 15:00, 26 September 2011 (UTC)

Q: The fields shown do not match the document.  What happens to the extra information on the document?

A: Whatever information that there is not a field defined for does not get keyed. When the set goes live, researchers will still see the original image. --Paulmd199 05:19, 5 May 2011 (UTC)

Q: If we get a set with a hefty amount of data and are unable to finish all images completely, is it alright to still submit what we have? I am not worried about my personal status as far as accuracy/how that will be effected, I just want to make sure it is okay to submit it since there is a lot filled in and a significant start to it. Thank you!

A: To me, it depends on how many you have left to key. If I only see half a page on the first image, I will reject to re-key. And if I only see names and ranks, I will reject. There are a lot of fields to complete. -- Wiedwoman 18:24, 30 May 2011 (UTC)

Q: I just downloaded a image set for Buffalo Soldiers. The image is for "Absent Enlisted Men accounted for by name". There IS NOT a commanding officer/regiment date listed.

A: You will key all the men on the form. If there is no commander on the form, than leave him blank. --Paulmd199 21:10, 11 June 2011 (UTC)

PS: You will want to edit the text to ask a question, not the editor's summary.

Q: To clarify the above answer: If the Commanding officer and month/year of the image is not written in the header (or there is no header) but the information is found in the List of Officers or in the Remarks, is the information keyed into the header fields?

A: Yes you can key the information from the body of the form. -- Wiedwoman 23:19, 14 June 2011 (UTC)

Q: I deciphered one set from this project for May 1895, using historical records and the 1898 roster to verify questionable names when I could, then submitted it without keeping a copy or screen cap. New set I am now working on is only a month away and has mostly the same names ... but very poor handwriting and I sure wish I had the previous set for reference. I can't remember every name I researched. Is there a way to access previously keyed sets? Or is there a reference list of commonly seen names?

A: I refer you to the link at the top of the page, "Oh really how nice. blogspot. I use a photo editor call " IrfranView", and save every image I key to a separate folder by Regiment,year and month. Scrapma1

Q: I have a Regiment Commanding Officer entry "Book Maj Genl B H Grierson" what does the word book mean in this context and should it be included in the entry?

A: It is saying "Brevet Major General". Per the wikipedia: In many of the world's military establishments, a brevet was a warrant authorizing a commissioned officer to hold a higher rank temporarily, but usually without receiving the pay of that higher rank except when actually serving in that role. An officer so promoted may be referred to as being brevetted. For example, "He was brevetted major general." The promotion would be noted in the officer's title, for example, "Bvt. Maj. Gen. Joshua L. Chamberlain". -- Wiedwoman 15:53, 23 February 2012 (UTC)