Talk:World Archives Project: Boston, Missing Irish Immigrants, 1831-1920

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Here is an example of a keyed paragraph. This has been reviewed by Anna. -- 17:41, 21 November 2012 (UTC)

Boston Example.jpg

Common Keying Errors Found by Reviewers

Location - Key as seen except do not key "City" (unless "City" is part of the name; i.e. "Atlantic City"), "County" or "State". Separate with a comma and do not key any "." (periods). Example - image states, "Litchfield, Mass." you would key "Litchfield, Mass"; not "Litchfield, Massachusetts" or "Litchfield". Another example; image states "Portland, Middlesex county, Conn." you would key "Portland, Middlesex, Conn" not "Portland, Conneticut" or "Portland".

Relationship - At least one of the individuals that is shown in Caps should have the Relationship field set to 'Self'. The relationship for everyone else should be how they are related to this person. If you can determine the relationship of other people shown in caps to one individual, then one should be shown as 'Self' and the other capitalized names should be the family relationship, such as 'brother', 'sister', etc, instead of using 'Self' for everyone whose names are capitalized. (Because the majority of this project was keyed before the directions were changed, 99% of the records show all the missing categorized as SELF. I don't think it's very fair to ding the keyers for following the directions. Many records being reviewed have NO ONE keyed as Self.)

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: Do I correctly understand that nephews and brothers-in-law are NOT to be keyed?

A: Yes, that's correct. --Katerimmer 18:34, 27 October 2012 (UTC)

Q: If there are multiple dates on a page, are we to use the first date shown?

A: From Project main page: Remember to create a new section for each date you encounter on the page. Click here to read more about adding a new section.

Q: If it says, Sailing from Boston to Quebec, do we use Quebec as the Arrival Place?

A: Yes, use Quebec as arrival place.
Q: Refering to above question and answer; it states on the instructions "Do not key locations where an individual was thought to have been or gone." I interpreted this to include the arrival place and keyed as such. Am I keying this information correctly? Or is the above answer correct? 
A: After an ah-hah moment I think I understand your question. Based on what you said you were keying the arrival place as where they landed from Ireland - yes? This is how I had interpreted it as well. But I think the above could also be correct depending on the context of the article. (screen shots of the articles would help eliminate the questions) Annafechter 18:04, 29 November 2012 (UTC)

Q: If a brother or sister is listed, using only their first names, do we key surname as BLANK or surmise that they have the same surname?

A: From Anna - "Assume the same surname – since they are immediate family members."

Q: If a town and parish are listed as origin, which one should we use as Origin City?

A: We are only keying the city/town and county. (per Anna on message board) (Note: Later on the message board, it states to use Parish if there is no city or town).

Q: Relating to above question/answer: Keyers are entering both town and parish under ORIGIN CITY. In your ANSWER, do you mean to enter city/town and county or city or town and county? 

A: As above: Use only the town when there is one. If no town default to parish. --Paulmd199

Q: When information about a person is carried over to the next image (eg starts in image 2 and continues in image 3), should we use the information from image 3 and input it into image 2 or just omit the information in both images?

A: Key only information on image 2 on image 2 and only what information is on image 3 on image 3.
Per Keying Standards: Can I pull information from one image to key on another? Unless specifically stated otherwise in the project instructions, information should not be pulled from one image to key on another.

Q: The directions on the WIKI say: The relationship field is for the relationship a person has to the primary missing person, which is typically the first name mentioned and in all capital letters. The primary missing person's relationship should be keyed as "self."  Does this mean if it says WILLIAM, MARY AND ELLEN KAVAN, they are all to be keyed as self, not self and sisters?

A: see answer to the question below.

Q: When 2 people's name are capitalized and there is reference that they are brothers or other accepted relationship, should they both be listed as self or should the 1st be listed as self and the next as brother so that their relationship is known?

A: Enter the names and relationships as they make the most sense. Not all of the missing persons need to be listed as self. Names do not need to be keyed in the order they appear. For example if the article said "JOHN, HENRY and MARY BAKER are sought by their mother Sarah Baker..." the relationships would be keyed as:
John: self
Henry: brother
Mary: sister
Sarah: mother

This preserves the family connections.

Another example would be, "SANDRA and JANET Wilson are sought by their husbands Michael O'Grady (Sandra) and Joseph Leary (Janet)..." The relationships and order of names keyed would be:
Sandra: self
Michael: husband
Janet: self
Joseph: husband

I apologize for the confusion caused by differing answers from Support and hope that this helps clear the keying of the relationship fields and the order the names should appear. If you have specific examples you are not sure about please post a screen shot of the article on the message board, Facebook, or send a screen shot to either me, afechter at, or support, (In reviewing the project instructions we made this point more clear whereas the field help left questions - point noted for improving future instructions.) Annafechter 18:04, 29 November 2012 (UTC)

Q: Should we 'assume' and key last known location as 'Boston' if it says 'last heard from in this city'??
A: In this case, the last known location would be where the article was published. If it can be determined from the article itself, use it. If not, omit it. --Paulmd199 01:16, 12 November 2012 (UTC)

Q: Should we include anything from the continued section at the top of page from the previous page since there would be no 'self' that is related to it?

A: Yes, you still key it.  --Katerimmer 20:16, 9 November 2012 (UTC)

But you would not include any information from the previous page. - Wiedwoman 20:32, 9 November 2012 (UTC)

Q: Should Departure Place be only places in Europe OR should they be last places seen when it states 'left Montreal in ' with a year? Should Arrival Place be included with a statement of 'left Montreal for Boston in xxxx Should Montreal be listed as Departure Place and Boston as Arrival Place or should only the 'ports' be listed from the Europe location to the US / Canada location?

A: Non-European departure places are acceptable. --Paulmd199 01:16, 12 November 2012 (UTC)

Q:  Ad states "he is a native of Manchester, England" - keyer hasn't entered anything. I believe Manchester should be keyed in Origin City; should England be entered in Origin County or disregarded?

Q: If the mother's maiden name is listed do you assume her married surname and enter it in the surname field and enter the maiden name in the maiden name field or does the maiden name go in the surname field?

A: Yes, key her married name and maiden name. -- Wiedwoman 02:06, 24 November 2012 (UTC)

Q: If the woman is listed as Mrs. Man's Name should we still key her in???? (i.e. John Doe is missing please leave info for Mrs John Doe; or leave info for her sister Mrs John Smith)

A: Yes you should still key her.  --Katerimmer 20:16, 9 November 2012 (UTC)

Q: "If the next of kin of EDWARD CROWE, who emmigrated from Ireland to America in 1830, will communicate with Mr Thomas Nolan, they will hear of something to their advantage." Should any of this be keyed??? Edward is not the person who emmigrated, his kin is. .

A: Yes, key the name of the primary person, in this case Edward Crowe, and if given his immediate family members. Based on the article it does sound like Edward did emigrate to America.

Q: Since we are all volunteering our time to enter projects and we have to read every word of a document, why are we not entering every person mentioned? I understand that they are not the immediate family of the missing person, but the odds are pretty good that there is someone looking for those brother-in-laws, aunts, nephews, lawyers, etc. It seems to me that when we limit the people that we enter, that we lose valuable information that may be helpful to someone tracing their family roots. And isn't that the reason why we are volunteering in the first place? To record historical documents and to help people make family connections?

A: I bring questions like these up with our content managers as we are setting up each project. There are quite a few factors that determine what fields we include. So, sometimes we decide to add more keyed fields and sometimes we opt to remove fields. Ultimately the Content Manager decides what will be captured.


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.