Talk:World Archives Project: Belfast, Northern Ireland, The Belfast Newsletter, 1738-1925

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Revision as of 15:21, 4 August 2014 by Katerimmer (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Inst = current month, Ult = previous month. --Katerimmer 09:21, 13 June 2014 (UTC)

Common Keying Errors Found by Reviewers

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

  Q - If someone is described as Elizabeth, daughter of John Smith, do we key her surname as Smith (as in some other projects)?

A: Yes, we can infer the child's surname from their parents. Annafechter 19:38, 13 June 2014 (UTC)

Q - Do we leave month blank if date shows for example 26 inst and date at top of newspaper is 6 Mar, or should we assume that the month is Feb

Need answer to above Q because why do we need to know what inst and ult mean if we aren't supposed to refer to date at top of paper.

A: The way I understand the instruction "DO NOT key the Event Month from the publication date at the top of the image" is that it is saying not to key the publication month if no event date is shown. A date such as "the 26th inst" is an event date, so we would be ok to use inst or ult to work out the month name from the publication date. If it says 26th inst but the publication date is 6 Mar, this would seem to be an error, but we generally don't correct errors in the image unless we are instructed to, so this should be keyed as 26 Mar. --Katerimmer 13:39, 28 June 2014 (UTC)

Q - If   a marriage or death record says eg Andrew Park son of John Park of Belfast, so we assume Andrew Park's residence is Belfast and enter that in residence field for main person.  Also if it says someone is of Hollybrook Lodge - do we enter Hollybrook or full thing in residence field. As a supplementary if a street address is given do we assume this is Belfast and enter Belfast in residence or event field depending on what it refers to.

A: I have been keying the parent's residence as the primary person's residence in that type of situation, based on the marriage notice in Keying Image Sample 1 where the spouse's father's residence is labelled as Spouse Residence. I realise that there is no Spouse Residence field on this project but it seems to imply that you can use the parent's residence as their child's residence. I would not key Hollybrook Lodge as a residence place because it looks like the name of a house rather than a town or village. If there is only a street address we do not assume it is Belfast, just leave it blank. --Katerimmer 13:39, 28 June 2014 (UTC)

Q. I am unsure of instructions re entering details for a birth where it says a baby is the son of eg George Sloan - I know I enter son of in Prefix field - do I then enter George in primary person first name field and Sloan in primary person surname field and also add George and Sloan in father's field,

A: Prefix = Son, Primary Person Given Name [Blank], Primary Person Surname Sloan, Father Given Name George, Father Surname Sloan. This is as shown for the Birth notice in Keying Image Sample 1. --Katerimmer 13:39, 28 June 2014 (UTC)

Q. If someone is said to be in their 70th year - that actually means they are now 69 - so do I enter 69 in event age field or 70. Until I have answers to my 3 questions answeredalso the one re inst and ult  I cannot submit any records. 

A: General Keying Standards say the following:

If the record states that the individual is "in their 24th year" how should that be keyed?

In this situation the age would be entered as 23 since they have not yet had their 24th birthday.

--Katerimmer 13:39, 28 June 2014 (UTC)

Q. I have found an entry that says to the Countess of Harewood a son. Do I just ignore that one as I have no surname for son or mother or father - or do I enter them all as Harewood.

A: Unfortunately, yes, you would need to skip over this entry as there is not a name given. Annafechter 13:27, 12 July 2014 (UTC)

Q. I have checked keying standards and can't find out how to cope with this - if an entry says eg Red Hill near Belfast - when it is very likely Red Hill is name of a house rather than place - do I enter, Red Hill, Belfast or do I enter Belfast as place or just leave it blank. I have found a few that have near somewhere as place. I also have one that says Tollymore, Fourtowns, Down - now I know Tollymore definitely is a house so do I forget my knowledge and put all three words in place field.

A: Do the best you can with the knowledge you have. As a rule we do not key "near" in the location fields. In your first example I would key Red Hill as the location. For the second example key it as seen with Tollymore, Fourtowns, Down in the location field. Annafechter 13:27, 12 July 2014 (UTC)

Q. The paper is from Monday, July 14, 1851 and it shows in death "died suddenly Tuesday evening last" - do I calculate and enter for date "8" or leave it blank?

A: Although we do not have instructions for this project stating that dates can be "calculated" from the date of the paper it is okay to do so. (We are certain that the Tuesday evening last in this case would be the 8th.)Annafechter 13:27, 12 July 2014 (UTC)

Q. If a birth notice indicates that a child lived long enough to be baptised but died shortly after should it be recorded as a death notice as well?

A: I don't think so, because there is nothing marked on keying image sample 1 to indicate this although it applies to the second entry on that sample. The instructions do say "Note: In some cases the notice was placed under the wrong heading. When this happens, key the correct notice type for the record." But in this type of case it was not placed under the wrong heading. --Katerimmer 22:50, 24 July 2014 (UTC)

On 13th Jun someone asked a similar question - they said the birth notice for a child said it died after four days. They wanted to know what to do. annafechter said to enter all the births in the section and then start a new section and enter the child's death. That is what I have been doing if a birth or in one case a marriage notice said someone had died a few days after the main event.

Q. If a birth notice states "Mrs. Lethan of three daughters" (without names), do I key 3 separate records for each daughter?

A: Yes, this is shown on keying image sample 1. --Katerimmer 21:49, 25 July 2014 (UTC)

Q. In a marriage record I have the spouse named as "Margaret Wilson, youngest daughter of the late George Henderson". In these circumstances should he name be considered to be Margaret Wilson Henderson, or just Margaret Wilson?

A: Margaret Wilson Henderson. --Katerimmer 22:21, 4 August 2014 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

It seems a shame that there is no Military Rank field and that we are told not to key Rank in the Prefix field, when we are keying the Monthly Military Obituary which includes many soldiers identified only by their rank and surname, meaning that all we can key is surname. --Katerimmer 09:17, 1 July 2014 (UTC)