Talk:World Archives Project: Arizona, Select School Census Records (Part 2)

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


Common Keying Errors Found by Reviewers


Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I am keying a census page that lists all children's birth years in two digit format. The 1st page is a report page with 1943-1944 listed as the date and the two census pages then follow with no indication of event date anywhere on the pages. I didn't see specific info for how to key two digit years for this project so am I correct in assuming we do not expand the two digit year if there is no event date present or can I expand birth years based on the report page? Ex: report page states 1943-1944, census pages state birth years as 31, 32, etc. without an event year anywhere - key 31 or 1931?

A: In this particular project, please just key the 2 digit year when only the two digits are present. . Seanbmc (talk) 12:12, 13 January 2016 (MST)

Q: How does one key this scenario? Three children of the same surname are listed in a column. A male parent is next to the first child. A female parent is next to the 2nd child and no parent is listed for the third child. No ditto marks are shown in the parent column. How should this be keyed? Two parents for all three children of same surname? Or "keyed as shown" with no parent listed for third child?

A: Without seeing the image, it appears that the parents listed are the parents of the three children. This is assuming the parents listed do not have different surnames from the children, or from each other. Seanbmc (talk) 12:13, 13 January 2016 (MST)

  Q: I am keying a census page that spans 2 pages (1 month time range/page). On the left side, the child is listed with age. On the same line on the right side, the children are listed again, but some have slightly different names (like preferred names). Example Adelina and Adele, Miguel and Mike. Should I ignore the 2nd page? Add as new record? Put Adelina Adele on same record?

A: Key the most complete name - this would be the full name listed on the right side of the page. Key any relevant data found between both sides of the page. Annafechter (talk) 17:11, 7 December 2015 (MST)

Q: I am keying a census page that spans 2 pages (1 month time range/page). For line #1, the same student is listed on both sides. For line #2, different students are listed on each side. On line #3, the 1st student on line #2 is now the 2nd student on line #3. Not all students are listed on both sides. Should I work left to right and only enter a student the first time s/he is listed? Or enter the students on page one; then start over on page two, adding only the new names?

A: If the image you are working on is a two page spread (meaning it is just one big image with two sides), key top to bottom, left to right. If you are sure names are duplicated on an image, they need not be keyed.

Q: How to key parents data when they are given as, e.g., "Mr + Mrs Paul Ashby"? Just key the father? Key the mother as "Mrs <blank> Ashby"?

A: Hello. Please key as follows:


Parent Prefix 1: Mr
Parent Given 1: Paul
Parent Surname 1: Ashby
Parent Prefix 2: Mrs
Parent Surname 2: Ashby
Seanbmc (talk) 14:41, 23 December 2015 (MST)

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Keying image sample no 8 implies that duplicated names should be keyed in both sections of the type of image referred to in the questions above, since the name Billy Green is highlighted and marked for keying on the right hand page although it would already have been keyed from the left hand page. So this sample should be amended to avoid confusion. --Katerimmer (talk) 09:26, 18 December 2015 (MST)

This image sample was modified. Thanks! Seanbmc (talk) 13:01, 21 December 2015 (MST)