Ancestry.com Wiki - User contributions [en]

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Mon, 30 Jul 2012 20:00:32 GMT

Rhmaynard: /* Sample Keyings */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

 The WAP forum for census records is here:

[http://boards.ancestry.com/wap.censusrecords/mb.ashx [Census records]]

 

Some handwriting help for deciphering records:

[http://www.moonzstuff.com/articles/oldhandwriting.html [Reading Old Handwriting]]

[http://legacynews.typepad.com/legacy_news/2008/05/basic-handwriti.html [The Long S]]

[http://www.amberskyline.com/treasuremaps/oldhand.html [Deciphering Old Handwriting]]

 Some image tools to help with clearing up or enhancing the image you're working on:

[http://image-analyzer.software.informer.com/ [Image Analyzer]]

[http://www.irfanview.com/ [Irfanview]]

== Common Keying Errors Found by Reviewers ==

 Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

:A: I think this would be considered a cover page. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

:A: They would be left blank. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

:A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones. [[User:Annafechter|Annafechter]] 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

:A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

:A: Yes, Enter the parents and guardians. --[[User:Paulmd199|Paulmd199]] 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

:A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are [[World Archives Project: Cancelling an Image Set|here]]. --[[User:Paulmd199|Paulmd199]] 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

:A: I believe in this context it is short for estate. In which case "est" would be dropped. --[[User:Paulmd199|Paulmd199]] 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

:A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --[[User:Kateshort2|Kateshort2]] 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

:A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

:A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --[[User:Paulmd199|Paulmd199]] 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, '''City''' and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

:A: Done. -- [[User:Wiedwoman|Wiedwoman]] 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

:A: Yes you would still key the names. We also key if there is a line drawn through the name. -- [[User:Wiedwoman|Wiedwoman]] 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

:A: Yes, I would still key the names as they are shown on the census. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

:A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --[[User:Paulmd199|Paulmd199]] 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

:A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- [[User:Wiedwoman|Wiedwoman]] 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

:A: I would key whatever date is at the top of the page. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

:A: Select 'image with no data' if there is nothing but the date listed. -- [[User:Wiedwoman|Wiedwoman]] 16:40, 30 May 2012 (UTC)

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

:A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- [[User:Wiedwoman|Wiedwoman]] 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

:A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- [[User:Wiedwoman|Wiedwoman]] 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

:A: Per Anna, I would key Child, Boy, Newborn, etc in the Prefix field. -- [[User:Wiedwoman|Wiedwoman]] 19:10, 29 June 2012 (UTC)

== Suggestions/Additions ==

== Sample Keyings ==

[[Image:KS Census Keying Sample.jpg|400px|Sample keying image]]

{| {{exampletable}}
|- {{tablecolheader}}
! Township
! County
! Enumeration Day
! Enumeration Month
! Enumeration Year
|-
|
|
| 1
| Mar
| 1949
|}

{| {{exampletable}}
|- {{tablecolheader}}
! Prefix
! Given
! Surname
! Suffix
|-
|
| Rollie
| Todd
|
|-
|
| Jno W
| Teft
|
|-
|
| Irene
| {{examplebackgroundf7}} | Triecky
|
|-
|
| Geo E
| Toft
|
|-
| Mrs
| Addie
| Tanner
|
|-
|
| Al
| Thompson
|
|-
|
| Raymond
| Tozier
|
|-
|
| Anna
| Thomas
|
|-
| Mrs
| Anna
| Tobin
|
|-
|
| James A
| Tait
|
|-
| Mrs
| Frankie
| Thompson
|
|-
|
| Ethel
| Thompson
|
|-
|
| Kermet
| Train
|
|-
|
| Albert
| Tremain
|
|-
|
| Chas
| Tremain
|
|-
|
| Wm
| Tilton
|
|-
| Mr
| {{exampletextblank}}
| Trumbell
|
|-
|
| Gertrude
| Tinkler
|
|-
|
| Emma
| Taylor
|
|-
|
| Jeanette
| Twitchell
|
|}

Example of Census Form with Surnames blank. The correct keying is to repeat the surname, not mark it blank.

Census Form to be keyed:
<gallery perrow=1>
File:Sample_Surname_Census.jpg
</gallery>

Original Keyed data:........ Keyed Data after Review - note Purple fields show corrections
<gallery perrow=2>
File:Sample_Surname_Census_Orig.jpg
File:Sample_Surname_Census_Revd.jpg
</gallery>

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Mon, 30 Jul 2012 19:56:21 GMT

Rhmaynard: /* Sample Keyings */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

 The WAP forum for census records is here:

[http://boards.ancestry.com/wap.censusrecords/mb.ashx [Census records]]

 

Some handwriting help for deciphering records:

[http://www.moonzstuff.com/articles/oldhandwriting.html [Reading Old Handwriting]]

[http://legacynews.typepad.com/legacy_news/2008/05/basic-handwriti.html [The Long S]]

[http://www.amberskyline.com/treasuremaps/oldhand.html [Deciphering Old Handwriting]]

 Some image tools to help with clearing up or enhancing the image you're working on:

[http://image-analyzer.software.informer.com/ [Image Analyzer]]

[http://www.irfanview.com/ [Irfanview]]

== Common Keying Errors Found by Reviewers ==

 Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

:A: I think this would be considered a cover page. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

:A: They would be left blank. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

:A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones. [[User:Annafechter|Annafechter]] 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

:A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

:A: Yes, Enter the parents and guardians. --[[User:Paulmd199|Paulmd199]] 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

:A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are [[World Archives Project: Cancelling an Image Set|here]]. --[[User:Paulmd199|Paulmd199]] 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

:A: I believe in this context it is short for estate. In which case "est" would be dropped. --[[User:Paulmd199|Paulmd199]] 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

:A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --[[User:Kateshort2|Kateshort2]] 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

:A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

:A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --[[User:Paulmd199|Paulmd199]] 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, '''City''' and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

:A: Done. -- [[User:Wiedwoman|Wiedwoman]] 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

:A: Yes you would still key the names. We also key if there is a line drawn through the name. -- [[User:Wiedwoman|Wiedwoman]] 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

:A: Yes, I would still key the names as they are shown on the census. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

:A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --[[User:Paulmd199|Paulmd199]] 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

:A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- [[User:Wiedwoman|Wiedwoman]] 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

:A: I would key whatever date is at the top of the page. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

:A: Select 'image with no data' if there is nothing but the date listed. -- [[User:Wiedwoman|Wiedwoman]] 16:40, 30 May 2012 (UTC)

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

:A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- [[User:Wiedwoman|Wiedwoman]] 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

:A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- [[User:Wiedwoman|Wiedwoman]] 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

:A: Per Anna, I would key Child, Boy, Newborn, etc in the Prefix field. -- [[User:Wiedwoman|Wiedwoman]] 19:10, 29 June 2012 (UTC)

== Suggestions/Additions ==

== Sample Keyings ==

[[Image:KS Census Keying Sample.jpg|400px|Sample keying image]]

{| {{exampletable}}
|- {{tablecolheader}}
! Township
! County
! Enumeration Day
! Enumeration Month
! Enumeration Year
|-
|
|
| 1
| Mar
| 1949
|}

{| {{exampletable}}
|- {{tablecolheader}}
! Prefix
! Given
! Surname
! Suffix
|-
|
| Rollie
| Todd
|
|-
|
| Jno W
| Teft
|
|-
|
| Irene
| {{examplebackgroundf7}} | Triecky
|
|-
|
| Geo E
| Toft
|
|-
| Mrs
| Addie
| Tanner
|
|-
|
| Al
| Thompson
|
|-
|
| Raymond
| Tozier
|
|-
|
| Anna
| Thomas
|
|-
| Mrs
| Anna
| Tobin
|
|-
|
| James A
| Tait
|
|-
| Mrs
| Frankie
| Thompson
|
|-
|
| Ethel
| Thompson
|
|-
|
| Kermet
| Train
|
|-
|
| Albert
| Tremain
|
|-
|
| Chas
| Tremain
|
|-
|
| Wm
| Tilton
|
|-
| Mr
| {{exampletextblank}}
| Trumbell
|
|-
|
| Gertrude
| Tinkler
|
|-
|
| Emma
| Taylor
|
|-
|
| Jeanette
| Twitchell
|
|}

Example of Census Form with Surnames blank. The correct keying is to repeat the surname, not mark it blank.

Census Form to be keyed:

File:Sample_Surname_Census.jpg
<gallery perrow=1>
Original Keyed data: Keyed Data after Review - note Purple fields show corrections
<gallery perrow=2>
File:Sample_Surname_Census_Orig.jpg
File:Sample_Surname_Census_Revd.jpg

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Mon, 30 Jul 2012 19:54:46 GMT

Rhmaynard: /* Sample Keyings */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

 The WAP forum for census records is here:

[http://boards.ancestry.com/wap.censusrecords/mb.ashx [Census records]]

 

Some handwriting help for deciphering records:

[http://www.moonzstuff.com/articles/oldhandwriting.html [Reading Old Handwriting]]

[http://legacynews.typepad.com/legacy_news/2008/05/basic-handwriti.html [The Long S]]

[http://www.amberskyline.com/treasuremaps/oldhand.html [Deciphering Old Handwriting]]

 Some image tools to help with clearing up or enhancing the image you're working on:

[http://image-analyzer.software.informer.com/ [Image Analyzer]]

[http://www.irfanview.com/ [Irfanview]]

== Common Keying Errors Found by Reviewers ==

 Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

:A: I think this would be considered a cover page. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

:A: They would be left blank. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

:A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones. [[User:Annafechter|Annafechter]] 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

:A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

:A: Yes, Enter the parents and guardians. --[[User:Paulmd199|Paulmd199]] 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

:A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are [[World Archives Project: Cancelling an Image Set|here]]. --[[User:Paulmd199|Paulmd199]] 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

:A: I believe in this context it is short for estate. In which case "est" would be dropped. --[[User:Paulmd199|Paulmd199]] 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

:A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --[[User:Kateshort2|Kateshort2]] 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

:A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

:A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --[[User:Paulmd199|Paulmd199]] 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, '''City''' and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

:A: Done. -- [[User:Wiedwoman|Wiedwoman]] 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

:A: Yes you would still key the names. We also key if there is a line drawn through the name. -- [[User:Wiedwoman|Wiedwoman]] 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

:A: Yes, I would still key the names as they are shown on the census. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

:A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --[[User:Paulmd199|Paulmd199]] 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

:A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- [[User:Wiedwoman|Wiedwoman]] 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

:A: I would key whatever date is at the top of the page. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

:A: Select 'image with no data' if there is nothing but the date listed. -- [[User:Wiedwoman|Wiedwoman]] 16:40, 30 May 2012 (UTC)

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

:A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- [[User:Wiedwoman|Wiedwoman]] 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

:A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- [[User:Wiedwoman|Wiedwoman]] 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

:A: Per Anna, I would key Child, Boy, Newborn, etc in the Prefix field. -- [[User:Wiedwoman|Wiedwoman]] 19:10, 29 June 2012 (UTC)

== Suggestions/Additions ==

== Sample Keyings ==

[[Image:KS Census Keying Sample.jpg|400px|Sample keying image]]

{| {{exampletable}}
|- {{tablecolheader}}
! Township
! County
! Enumeration Day
! Enumeration Month
! Enumeration Year
|-
|
|
| 1
| Mar
| 1949
|}

{| {{exampletable}}
|- {{tablecolheader}}
! Prefix
! Given
! Surname
! Suffix
|-
|
| Rollie
| Todd
|
|-
|
| Jno W
| Teft
|
|-
|
| Irene
| {{examplebackgroundf7}} | Triecky
|
|-
|
| Geo E
| Toft
|
|-
| Mrs
| Addie
| Tanner
|
|-
|
| Al
| Thompson
|
|-
|
| Raymond
| Tozier
|
|-
|
| Anna
| Thomas
|
|-
| Mrs
| Anna
| Tobin
|
|-
|
| James A
| Tait
|
|-
| Mrs
| Frankie
| Thompson
|
|-
|
| Ethel
| Thompson
|
|-
|
| Kermet
| Train
|
|-
|
| Albert
| Tremain
|
|-
|
| Chas
| Tremain
|
|-
|
| Wm
| Tilton
|
|-
| Mr
| {{exampletextblank}}
| Trumbell
|
|-
|
| Gertrude
| Tinkler
|
|-
|
| Emma
| Taylor
|
|-
|
| Jeanette
| Twitchell
|
|}

Example of Census Form with Surnames blank. The correct keying is to repeat the surname, not mark it blank.

Census Form to be keyed:
File:Sample_Surname_Census.jpg

Original Keyed data: Keyed Data after Review - note Purple fields show corrections
<gallery perrow=2>
File:Sample_Surname_Census_Orig.jpg
File:Sample_Surname_Census_Revd.jpg

File:Sample Surname Census Revd.jpg

Rhmaynard — Mon, 30 Jul 2012 19:46:05 GMT

Rhmaynard: Keyed Data after review w/ corrections

Keyed Data after review w/ corrections

File:Sample Surname Census Orig.jpg

Rhmaynard — Mon, 30 Jul 2012 19:45:14 GMT

Rhmaynard: Sample Keyed data - Original (not correct)

Sample Keyed data - Original (not correct)

File:Sample Surname Census.jpg

Rhmaynard — Mon, 30 Jul 2012 19:44:02 GMT

Rhmaynard: Example Census Image w/ Blank Surnames

Example Census Image w/ Blank Surnames

World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Mon, 30 Jul 2012 15:09:40 GMT

Rhmaynard: /* Additional Image Samples */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=31984|width=330|height=1200|border=0}}
</td></tr>
</table>
 
'''Please note that there has been an UPDATE to Surname field help. "If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname."'''

'''About this project'''
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.
 
==Need help keying this project?==
===Project Instructions===
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.

Information is being keyed from title page images and any images that contain names. The majority of the images will not have names and should be marked as "Cover Page, Section Header, etc."

 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Census Form|Census Form]]
 
[[#Title Page|Title Page]]
 

=Census Form=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196.jpg

====Additional Image Samples====
<gallery perrow=5>
File:KS Census Form Sample 1.jpg
File:KS Census Form Sample 2.jpg
File:KS Census Form Sample 3.jpg
File:KS Census Form Sample 4.jpg
File:Census_w_no_form.jpg
</gallery>
 
Use the "Census Form" type for images that contain names to be keyed. From these images, key all names and any date and location information that might be available. If the image is far too illegible* to key any names from, mark the image as "Cover Page, Section Header, etc." 

*Here is an example of an illegible page. You can tell that there are names but no matter what you do to adjust the image you can't read them. 
If you can read any part of the page, please mark the record as a Census form type and enter the heading and any names that you can decipher. 
Note: there are two reels in particular that are nearly entirely illegible, these are 2278162 and 2278164 (the enumeration date for both is 1 Mar 1919). Reels 2278163 and 2278164 contain faded, but still salvageable pages, other images have some spots of damage, but are not lost, an attempt should be made to salvage these. 
[[File:Illegible image.png]]

====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city"). If there is no township (city) at the top of the record, leave this field blank. Do not key the postal address as the township (city).
====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the dictionary provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
====Given====
Key the first name or initials (without periods) and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen. Key business names in the given field.
====Surname====
Key the Surname of the primary individual using the dictionary provided for assistance. If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname. 
If the surname does not appear in the dictionary then key the surname as seen.
====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.

=Title Page=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010.jpg
 
Use the "Title Page" type for images that are the first page of a statistical roll. They will contain the year the census was taken, as well as the county and townhip. 
====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city").
====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.

=Cover Pages=
The Form Selection for these pages should be "Cover Page". No data will be keyed, but the image will be retained for viewing by researchers.
 
<gallery perrow=4>
File:Cover_4_Inst.jpg
File:Cover_3_Inst.jpg
File:Cover_2.jpg
File:Cover_1.jpg
</gallery>

=Images with no Data, Blank Pages=
The form selection for these images is "Image with no Data". These images may be removed later by the project team from the final product. So, don't use this if a reseacher might want to view the image.
<gallery perrow=2>
File:Blank_1.jpg
File:Blank_2.jpg
</gallery>
[[Category:World Archives Project]]

File:Census w no form.jpg

Rhmaynard — Mon, 30 Jul 2012 15:03:22 GMT

Rhmaynard: Use Census Form Type even if no form appears with name list.

Use Census Form Type even if no form appears with name list.

World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Thu, 26 Jul 2012 13:54:48 GMT

Rhmaynard: /* Images with no Data, Blank Pages */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=31984|width=330|height=1200|border=0}}
</td></tr>
</table>
 
'''Please note that there has been an UPDATE to Surname field help. "If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname."'''

'''About this project'''
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.
 
==Need help keying this project?==
===Project Instructions===
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.

Information is being keyed from title page images and any images that contain names. The majority of the images will not have names and should be marked as "Cover Page, Section Header, etc."

 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Census Form|Census Form]]
 
[[#Title Page|Title Page]]
 

=Census Form=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196.jpg

====Additional Image Samples====
<gallery perrow=4>
File:KS Census Form Sample 1.jpg
File:KS Census Form Sample 2.jpg
File:KS Census Form Sample 3.jpg
File:KS Census Form Sample 4.jpg
</gallery>
 
Use the "Census Form" type for images that contain names to be keyed. From these images, key all names and any date and location information that might be available. If the image is far too illegible* to key any names from, mark the image as "Cover Page, Section Header, etc." 

*Here is an example of an illegible page. You can tell that there are names but no matter what you do to adjust the image you can't read them. 
If you can read any part of the page, please mark the record as a Census form type and enter the heading and any names that you can decipher. 
Note: there are two reels in particular that are nearly entirely illegible, these are 2278162 and 2278164 (the enumeration date for both is 1 Mar 1919). Reels 2278163 and 2278164 contain faded, but still salvageable pages, other images have some spots of damage, but are not lost, an attempt should be made to salvage these. 
[[File:Illegible image.png]]
====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city"). If there is no township (city) at the top of the record, leave this field blank. Do not key the postal address as the township (city).
====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the dictionary provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
====Given====
Key the first name or initials (without periods) and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen. Key business names in the given field.
====Surname====
Key the Surname of the primary individual using the dictionary provided for assistance. If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname. 
If the surname does not appear in the dictionary then key the surname as seen.
====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.

=Title Page=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010.jpg
 
Use the "Title Page" type for images that are the first page of a statistical roll. They will contain the year the census was taken, as well as the county and townhip. 
====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city").
====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.

=Cover Pages=
The Form Selection for these pages should be "Cover Page". No data will be keyed, but the image will be retained for viewing by researchers.
 
<gallery perrow=4>
File:Cover_4_Inst.jpg
File:Cover_3_Inst.jpg
File:Cover_2.jpg
File:Cover_1.jpg
</gallery>

=Images with no Data, Blank Pages=
The form selection for these images is "Image with no Data". These images may be removed later by the project team from the final product. So, don't use this if a reseacher might want to view the image.
<gallery perrow=2>
File:Blank_1.jpg
File:Blank_2.jpg
</gallery>
[[Category:World Archives Project]]

File:Blank 2.jpg

Rhmaynard — Thu, 26 Jul 2012 13:53:26 GMT

Rhmaynard: Example of blank Census Form

Example of blank Census Form

World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Wed, 25 Jul 2012 19:28:11 GMT

Rhmaynard: /* Blank Pages, Images with no Data */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=31984|width=330|height=1200|border=0}}
</td></tr>
</table>
 
'''Please note that there has been an UPDATE to Surname field help. "If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname."'''

'''About this project'''
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.
 
==Need help keying this project?==
===Project Instructions===
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.

Information is being keyed from title page images and any images that contain names. The majority of the images will not have names and should be marked as "Cover Page, Section Header, etc."

 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Census Form|Census Form]]
 
[[#Title Page|Title Page]]
 

=Census Form=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196.jpg

====Additional Image Samples====
<gallery perrow=4>
File:KS Census Form Sample 1.jpg
File:KS Census Form Sample 2.jpg
File:KS Census Form Sample 3.jpg
File:KS Census Form Sample 4.jpg
</gallery>
 
Use the "Census Form" type for images that contain names to be keyed. From these images, key all names and any date and location information that might be available. If the image is far too illegible* to key any names from, mark the image as "Cover Page, Section Header, etc." 

*Here is an example of an illegible page. You can tell that there are names but no matter what you do to adjust the image you can't read them. 
If you can read any part of the page, please mark the record as a Census form type and enter the heading and any names that you can decipher. 
Note: there are two reels in particular that are nearly entirely illegible, these are 2278162 and 2278164 (the enumeration date for both is 1 Mar 1919). Reels 2278163 and 2278164 contain faded, but still salvageable pages, other images have some spots of damage, but are not lost, an attempt should be made to salvage these. 
[[File:Illegible image.png]]

====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city"). If there is no township (city) at the top of the record, leave this field blank. Do not key the postal address as the township (city).
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_place_township.jpg See Example]

====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_place_county.jpg See Example]
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_day.jpg See Example]
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_month.jpg See Example]
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_year.jpg See Example]
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the dictionary provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_prefix.jpg See Example]
====Given====
Key the first name or initials (without periods) and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.

Key business names in the given field.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_given.jpg See Example]

====Surname====
Key the Surname of the primary individual using the dictionary provided for assistance. If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname. 
If the surname does not appear in the dictionary then key the surname as seen.

 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_surname.jpg See Example]

====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_suffix.jpg See Example]

=Title Page=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010.jpg
 
Use the "Title Page" type for images that are the first page of a statistical roll. They will contain the year the census was taken, as well as the county and townhip. 
====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city").
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_place_township.jpg See Example]

====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_place_county.jpg See Example]
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_day.jpg See Example]
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_month.jpg See Example]
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_year.jpg See Example]
 
=Cover Pages=
The Form Selection for these pages should be "Cover Page". No data will be keyed, but the image will be retained for viewing by researchers.
 
<gallery perrow=4>
File:Cover_4_Inst.jpg
File:Cover_3_Inst.jpg
File:Cover_2.jpg
File:Cover_1.jpg
</gallery>

=Blank Pages, Images with no Data=
The form selection for these images is "Image with no Data". These images may be removed later by the project team from the final product. So, don't use this if a reseacher might want to view the image.
<gallery perrow=1>
File:Blank_1.jpg
</gallery>
[[Category:World Archives Project]]

World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Wed, 25 Jul 2012 19:20:00 GMT

Rhmaynard: /* Cover Pages */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=31984|width=330|height=1200|border=0}}
</td></tr>
</table>
 
'''Please note that there has been an UPDATE to Surname field help. "If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname."'''

'''About this project'''
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.
 
==Need help keying this project?==
===Project Instructions===
This collection contains population schedules for both cities and counties in Kansas. They include information about agriculture and livestock from the year, as well as the name of the head of each family in the township.

Information is being keyed from title page images and any images that contain names. The majority of the images will not have names and should be marked as "Cover Page, Section Header, etc."

 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Census Form|Census Form]]
 
[[#Title Page|Title Page]]
 

=Census Form=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196.jpg

====Additional Image Samples====
<gallery perrow=4>
File:KS Census Form Sample 1.jpg
File:KS Census Form Sample 2.jpg
File:KS Census Form Sample 3.jpg
File:KS Census Form Sample 4.jpg
</gallery>
 
Use the "Census Form" type for images that contain names to be keyed. From these images, key all names and any date and location information that might be available. If the image is far too illegible* to key any names from, mark the image as "Cover Page, Section Header, etc." 

*Here is an example of an illegible page. You can tell that there are names but no matter what you do to adjust the image you can't read them. 
If you can read any part of the page, please mark the record as a Census form type and enter the heading and any names that you can decipher. 
Note: there are two reels in particular that are nearly entirely illegible, these are 2278162 and 2278164 (the enumeration date for both is 1 Mar 1919). Reels 2278163 and 2278164 contain faded, but still salvageable pages, other images have some spots of damage, but are not lost, an attempt should be made to salvage these. 
[[File:Illegible image.png]]

====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city"). If there is no township (city) at the top of the record, leave this field blank. Do not key the postal address as the township (city).
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_place_township.jpg See Example]

====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_place_county.jpg See Example]
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_day.jpg See Example]
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_month.jpg See Example]
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_residence_date_year.jpg See Example]
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the dictionary provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_prefix.jpg See Example]
====Given====
Key the first name or initials (without periods) and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.

Key business names in the given field.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_given.jpg See Example]

====Surname====
Key the Surname of the primary individual using the dictionary provided for assistance. If you come across records where there is an individual listed with a surname and others listed below without a surname (generally this is the head of household and their family) please copy the surname down until you encounter the next surname. 
If the surname does not appear in the dictionary then key the surname as seen.

 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_surname.jpg See Example]

====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238131-02196-self_empty_name_suffix.jpg See Example]

=Title Page=
http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010.jpg
 
Use the "Title Page" type for images that are the first page of a statistical roll. They will contain the year the census was taken, as well as the county and townhip. 
====Township (City)====
Key the township (city) using the dictionaries provided. If the name does not appear in the dictionary then key as seen. The township (city) will be at the top of the image, typically in the line marked "township" ("city").
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_place_township.jpg See Example]

====County====
Key the county where the person resided using the dictionary for assistance. If a county is not found in the dictionary then key the county as seen. The county will be at the top of the image, typically in the line marked "county".
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_place_county.jpg See Example]
====Enumeration Day====
Key the day of the enumeration. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_day.jpg See Example]
====Enumeration Month====
Key the month in its three letter format, using the provided dictionary. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_month.jpg See Example]
====Enumeration Year====
Key the year of the enumeration in its four digit format. The enumeration date will be at the top of the image.
 
[http://c.mfcreative.com/i/akt/projecthelp/31984/31984_238144-00010-self_residence_date_year.jpg See Example]
 
=Cover Pages=
The Form Selection for these pages should be "Cover Page". No data will will be keyed, but the image will be retained for viewing by researchers.
 
<gallery perrow=4>
File:Cover_4_Inst.jpg
File:Cover_3_Inst.jpg
File:Cover_2.jpg
File:Cover_1.jpg
</gallery>

=Blank Pages, Images with no Data=
<gallery perrow=1>
File:Blank_1.jpg
</gallery>
[[Category:World Archives Project]]

File:Cover 4 Inst.jpg

Rhmaynard — Wed, 25 Jul 2012 17:54:56 GMT

Rhmaynard: Example of page 2 of Instructions. Form selection is Cover Page.

Example of page 2 of Instructions. Form selection is Cover Page.

File:Cover 3 Inst.jpg

Rhmaynard — Wed, 25 Jul 2012 17:54:07 GMT

Rhmaynard: Example of page 1 of Instructions. Form Selection is Cover Page.

Example of page 1 of Instructions. Form Selection is Cover Page.

File:Cover 2.jpg

Rhmaynard — Wed, 25 Jul 2012 17:53:04 GMT

Rhmaynard: Example of Affidavit. Form Selection is Cover Page.

Example of Affidavit. Form Selection is Cover Page.

File:Cover 1.jpg

Rhmaynard — Wed, 25 Jul 2012 17:51:13 GMT

Rhmaynard: Example of Affidavit which is treated as Cover Page

Example of Affidavit which is treated as Cover Page

File:Blank 1.jpg

Rhmaynard — Wed, 25 Jul 2012 17:50:12 GMT

Rhmaynard: Example of Blank Page

Example of Blank Page

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Fri, 29 Jun 2012 14:38:07 GMT

Rhmaynard: /* Questions and Answers */ Answer to child name

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

 The WAP forum for census records is here:

[http://boards.ancestry.com/wap.censusrecords/mb.ashx [Census records]]

 

Some handwriting help for deciphering records:

[http://www.moonzstuff.com/articles/oldhandwriting.html [Reading Old Handwriting]]

[http://legacynews.typepad.com/legacy_news/2008/05/basic-handwriti.html [The Long S]]

[http://www.amberskyline.com/treasuremaps/oldhand.html [Deciphering Old Handwriting]]

 Some image tools to help with clearing up or enhancing the image you're working on:

[http://image-analyzer.software.informer.com/ [Image Analyzer]]

[http://www.irfanview.com/ [Irfanview]]

== Common Keying Errors Found by Reviewers ==

 Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

:A: I think this would be considered a cover page. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

:A: They would be left blank. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

:A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones. [[User:Annafechter|Annafechter]] 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

:A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

:A: Yes, Enter the parents and guardians. --[[User:Paulmd199|Paulmd199]] 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

:A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are [[World Archives Project: Cancelling an Image Set|here]]. --[[User:Paulmd199|Paulmd199]] 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

:A: I believe in this context it is short for estate. In which case "est" would be dropped. --[[User:Paulmd199|Paulmd199]] 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

:A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --[[User:Kateshort2|Kateshort2]] 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

:A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

:A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --[[User:Paulmd199|Paulmd199]] 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, '''City''' and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

:A: Done. -- [[User:Wiedwoman|Wiedwoman]] 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

:A: Yes you would still key the names. We also key if there is a line drawn through the name. -- [[User:Wiedwoman|Wiedwoman]] 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

:A: Yes, I would still key the names as they are shown on the census. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

:A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --[[User:Paulmd199|Paulmd199]] 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

:A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- [[User:Wiedwoman|Wiedwoman]] 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

:A: I would key whatever date is at the top of the page. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

:A: Select 'image with no data' if there is nothing but the date listed. -- [[User:Wiedwoman|Wiedwoman]] 16:40, 30 May 2012 (UTC)

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

:A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- [[User:Wiedwoman|Wiedwoman]] 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

:A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- [[User:Wiedwoman|Wiedwoman]] 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

:A:  I'd default to key as seen.  I have not heard any exception rule for this project. - --[[User:Rhmaynard|Rhmaynard]] 14:38, 29 June 2012 (UTC)

== Suggestions/Additions ==

== Sample Keyings ==

[[Image:KS Census Keying Sample.jpg|400px|Sample keying image]]

{| style="border: 1px solid rgb(201, 201, 201); border-collapse: collapse;" border="1" cellpadding="4"
|- style="background: rgb(212, 208, 200);"
! Township
! County
! Enumeration Day
! Enumeration Month
! Enumeration Year
|-
|
|
| 1
| Mar
| 1949
|}

{| style="border: 1px solid rgb(201, 201, 201); border-collapse: collapse;" border="1" cellpadding="4"
|- style="background: rgb(212, 208, 200);"
! Prefix
! Given
! Surname
! Suffix
|-
|
| Rollie
| Todd
|
|-
|
| Jno W
| Teft
|
|-
|
| Irene
| style="background: rgb(117, 216, 117);" | Triecky
|
|-
|
| Geo E
| Toft
|
|-
| Mrs
| Addie
| Tanner
|
|-
|
| Al
| Thompson
|
|-
|
| Raymond
| Tozier
|
|-
|
| Anna
| Thomas
|
|-
| Mrs
| Anna
| Tobin
|
|-
|
| James A
| Tait
|
|-
| Mrs
| Frankie
| Thompson
|
|-
|
| Ethel
| Thompson
|
|-
|
| Kermet
| Train
|
|-
|
| Albert
| Tremain
|
|-
|
| Chas
| Tremain
|
|-
|
| Wm
| Tilton
|
|-
| Mr
| [Blank]
| Trumbell
|
|-
|
| Gertrude
| Tinkler
|
|-
|
| Emma
| Taylor
|
|-
|
| Jeanette
| Twitchell
|
|}

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Thu, 17 May 2012 21:56:30 GMT

Rhmaynard: /* Common Keying Errors Found by Reviewers */

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Rhmaynard — Wed, 11 Apr 2012 14:30:39 GMT

Rhmaynard: /* Common Keying Errors Found by Reviewers */ additions

World Archives Project: New York, U.S. Naturalization Records - Original Documents, 1795-1972

Rhmaynard — Mon, 09 Jan 2012 17:52:57 GMT

Rhmaynard:

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=31467|width=330|height=1200|border=0}}
</td></tr>
</table>
__NOEDITSECTION__
 
 
{|style="float: right;"
|[[File:NYForm3.jpg|thumb|border|right|Sample Image]]
|-
|}

'''About this project'''
This project is a collection of original documents filed in New York by people wishing to become citizens of the United States. These documents have information about the person's family, immigration details, and their life in the United States.
For more information, please view the following: 
 
==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards World Archives Keying Standards] 

[http://boards.ancestry.com/wap.naturalizationoriginals/704.1.1.1.2.1/mb.ashx Message Board]

[[{{TALKPAGENAME}}|Discussion Page]]
 
==Keying Aliases==
Per keying instructions:
Finally, if there is more than one alias listed on the image and there is only one alias name field, you should only enter the first alias found on the record.

Per NY Originals guidelines:
We are to key signature as primary and clerk spelling as alias. If these are the same, then we look for the first alias on the form, which usually is 'entered country name'.

==Examples of Records that should NOT be keyed==

<gallery widths=200px heights=100px caption = "The following records should be classified as “Cover page, Section Header, etc” forms and should not be keyed.">
File:petition_numbers.JPG | List of Petition numbers included in the microfilm roll.

File:NY_Cover_Page.JPG | Petition is obscured by another document. Neither Oaths of Allegiance nor Certificates of Arrival are keyed.

File:NYPetitionCoverPage.jpg|Declaration Should NOT be keyed as it is lying on top of petition.

File:Declaration-CoverPage.JPG|Declaration Should NOT be keyed as the certificate of arrival is laying on top of declaration.

File:N406P2.jpg|Page 2 of Petition Should NOT be keyed.

File:Certif of Exam.jpg|Certificate of Examination Should NOT be keyed.
</gallery>

==Keying Duplicate Records==
There are times when you will key an image when the following image is the exact same image but appears to be of better quality. In this situation return to the first image and change Form Type to "Duplicate Image" - this will prompt a pop-up message stating, "Since you indicated that this is a form type of [Duplicate Image], there are not any additional data to enter from the current image." Click on Yes.

Additionally, if you come across images that are duplicates but one does not appear to be of better quality than the other image, key the information from the first image and mark the second image as a duplicate image.

Please do not key both images. These duplicates are to be marked as duplicates and not cover pages.
 

==Project-specific sample images and form field help:==

<gallery widths =200px heights=100px caption ="Click the captions of the images below to see the corresponding form field examples.">
File:NYPetition1.jpg| [[#Petition for Naturalization 1|Petition for Naturalization 1]]
File:NyForm2.jpg| [[#Petition for Naturalization 2|Petition for Naturalization 2]]
File:NYForm3.jpg| [[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DeclarationOfIntention.jpg | [[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
</gallery>

=Petition for Naturalization 1=
{| style="float:right"
|[[File:NYPetition1.jpg|thumb|250px|Right|Form 1|Form 1]]
|-
|[[File:AWAP 31467 - Petition for naturalization.jpg|thumb|250px|Right|Form 1|Form 1]]
|}

 
The Petition for Naturalization 1 form type is characterized by the large arching text "UNITED STATES OF AMERICA" printed at the top of the page. Either above or below this title will be a paragraph in smaller print starting with the line: "Department of Commerce and Labor" or "Department Labor". Not far below that will be the subtitle: "Petition for Naturalization." 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_prefix.jpg See Example]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_givenname.jpg See Example]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_surname.jpg See Example]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations. 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_suffix.jpg See Example]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliasprefix.jpg See Example]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name and any middle names or initials in the Alias Given field. If you cannot distinguish a given name or surname, please input the entire name in this field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME and the signed version as GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliasgiven.jpg See Example]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the surname from the alias in the Alias Surname field. If you are unsure which part of the alias is the surname, enter the entire alias in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME and enter the signed version as SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliassurname.jpg See Example]

====Alias Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliassuffix.jpg See Example]

====Date of Birth Day====
Enter the day from the date of birth. Only record the number in this field.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthday.jpg See Example]

====Date of Birth Month====
Enter the month from the date of birth. Please expand any abbreviations to the full name of the month, using the drop-down list to help you.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthmonth.jpg See Example]

====Date of Birth Year====
Enter the four-digit year from the date of birth. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not calculate year of birth from age.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthyear.jpg See Example]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_birthcountry.jpg See Example]

====Spouse Given Name====
Key the given name of the spouse as it appears on the record, using the drop-down list to help. 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_spousegivenname.jpg See Example]

====Spouse Surname====
Key the surname of the spouse if it appears on the record, using the drop-down list to help. Do not assume the surname from the husband's name. Key only if actually present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_spousesurname.jpg See Example]

====Children====
Enter the names of any children recorded on the image. Please only enter the names and separate multiple children's names with a comma space for example: "James, Mary, John, Susan". Key surname only IF shown on children field. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_children.jpg See Example]

====Arrival Year====
Enter the four-digit year the person arrived in the United States. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not use date of residing since YEAR. If no date is shown on the emigrated date line, leave blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_arrivalyear.jpg See Example]

====Record Day====
Key the Petition Day from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...."
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordday.jpg See Example]

====Record Month====
Key the Petition Month from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Key the full spelling of the month or select the month from the drop-down list. To activate the drop-down list, key the first letter of the month.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordmonth.jpg See Example]

====Record Year====
Key the Petition Year from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Enter as four digits. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordyear.jpg See Example]

=Petition for Naturalization 2=
[[File:NyForm2.jpg|thumb|350px|right|Form 2|Form 2]]

 
The Petition for Naturalization 2 form type is recognizable by the large words "District Court of the United States" printed at the top of the page. 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_prefix.jpg See Example]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_givenname.jpg See Example]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_surname.jpg See Example]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_suffix.jpg See Example]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliasprefix.jpg See Example]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name and any middle names or initials in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME and the signed version as GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliasgiven.jpg See Example]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the surname from the alias in the Alias Surname field. If you are unsure which part of the alias is the surname, enter the entire alias in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME and enter the signed version as SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliassurname.jpg See Example]

====Alias Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliassuffix.jpg See Example]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_birthcountry.jpg See Example]

====Record Day====
Key the Petition Day from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...."
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordday.jpg See Example]

====Record Month====
Key the Petition Month from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Key the full spelling of the month or select the month from the drop-down list. To activate the drop-down list, key the first letter of the month.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordmonth.jpg See Example]

====Record Year====
Key the Petition Year from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Enter as four digits. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordyear.jpg See Example]

=Declarations and Petitions for Naturalization 3=
<h2>Use this form for Declarations and Petitions that do not fit Form 1 or 2</h2>
<gallery widths =200px heights=100px caption ="Click the captions of the images below to see the corresponding form field examples.">

[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:PetitionforCitizenship.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:NYForm3.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:NYPetitionforcitizenship.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:N406Pg1.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:N405Pg1.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:NYMilitaryPetition.JPG|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3 *Note-The record date will be the date from the Oath of Reunification and Allegiance section.]]
File:DeclarationOfIntention.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:NYDeclaration.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DeclarationofIntention.JPG|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DOI_1941.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:2243-M.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:Child Application.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]

The Petition for Naturalization 3 form type for petitions is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Petition for Naturalization" or "Petition for Citizenship". Also the Petition for Naturalization 3 form type for declarations is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Declaration of Intention".
</gallery>
 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically entered in the record.
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. This can also be used for a 'changed name to'. Key the first name or initial and any middle names or initials in the Alias Given field.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. This can also be used for a 'changed name to'. Key the surname from the alias in the Alias Surname field.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Suffix====
Key all titles following the surname, such as "Jr" or "III."
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[[Media:PetitionforCitizenship3_Country.jpg|See Example]]

====Date of Birth Day====
Enter the day from the date of birth. Only record the number in this field.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Date of Birth Month====
Enter the month from the date of birth. Please expand any abbreviations to the full name of the month, using the drop-down list to help you.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Date of Birth Year====
Enter the four-digit year from the date of birth.
If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Spouse Given Name====
Key the given name of the spouse as it appears on the record, using the drop-down list to help.
 
[[Media:NYPetitionforcitizenship_Spouse.jpg|See Example]]

====Spouse Surname====
Key the surname of the spouse if it appears on the record, using the drop-down list to help. Do not assume the surname from the husband's name. Key only if actually present in the record.
 
[[Media:NYPetitionforcitizenship_Spouse.jpg|See Example]]

====Children====
Enter the names of any children recorded on the image. Please only enter the names and separate multiple children's names with a comma space for example: "James, Mary, John, Susan". Key surname only IF shown on children field. While this is not a "required" field, it must be keyed if present in the record.
 
[[Media:NYPetitionforcitizenship_Children.jpg|See Example]]

====Arrival Year====
Enter the four-digit year the person arrived in the United States. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not use date of residing since YEAR. If no date is shown on the emigrated date line, leave blank. While this is not a "required" field, it must be keyed if present in the record.
 
[[Media:PetitionforCitizenship3_ArrivalDate.jpg|See Example]]

====Record Day====
Key the Petition Day from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...."
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordday.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

====Record Month====
Key the Petition Month from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Key the full spelling of the month or select the month from the drop-down list. To activate the drop-down list, key the first letter of the month.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordmonth.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

====Record Year====
Key the Petition Year from the petition date found in the "Affidavits of Witnesses" or "When Oath Administered by Clerk" sections of the petition. The date usually follows the line "Subscribed and sworn to before me...." Enter as four digits. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordyear.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

=Additional Helps=
 
 

{| class = "wikitable" border=1
|-
|
|[[File:nyo1.png]]
|-
| ''Most of the images I encounter have two documents, one on the right side and one on the left, should both documents be keyed?'' 
- No, documents found on the left-hand side should not be keyed. Information on these records will be found on another record in this collection.
| [[File:nyo6.png]]
|-
| ''If there are multiple spellings on the form which do I use?''
- Typically there is a signature on the form where the applicant signed their own name. This is typically the most complete name. Use the spelling found in the signature. 
- When there are differences in spelling between the clerk's and the applicant's version, use the applicants version as primary and record the clerk's version in the ALIAS field. 
- Also in the alias field are "I desire my name to be changed to" and "I arrived under the name of" names.
| [[File:nyo2.png]]
|-
| ''If I see two forms, one on top of the other, do I key the information on one, both or neither of the forms?'' 
- If you encounter documents with one form on top of the other form, neither form should be keyed.
|[[File:Example_of_small_form_on_top_of_larger_form.jpg]]
|-
|''Should documents that have been cancelled or crossed out be keyed?'' 
- Yes, please enter the information found on these documents.
|[[File:nyo4.png]]
|-
| ''There are some forms that do not fit the three typical forms, as described in the Field Helps, should these be keyed?'' 
- Looking closely at the Petition for Naturalization 3 form, Field Help indicates that there are forms that include the words, "declaration of intention to become a Citizen of the United States of America" that should be keyed using this form type. All of these forms do not look alike.
| [[File:nyo5.png]]
|}
[[Category:World Archives Project]]

File:Child Application.jpg

Rhmaynard — Mon, 09 Jan 2012 17:32:51 GMT

Rhmaynard: Example Petition for a child.

Example Petition for a child.

Talk:World Archives Project: New York, U.S. Naturalization Records - Original Documents, 1795-1972

Rhmaynard — Tue, 18 Oct 2011 13:58:00 GMT

Rhmaynard: /* Glued Pages */ Response

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

Here's a tip that I use when looking at images. If you will use control-S after opening each image it will reduce so that you can tell if it is a keyable form, cover page or duplicate. It makes it small enough to tell if it is the same image (duplicate) or a different page. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 4 June 2011 (UTC) 

== Common Keying Errors Found by Reviewers ==

Form 3 declarations should be keyed when they are a full page.

Prefix - Do not key prefix unless one is shown.

Suffix - Do not key occupation as a suffix.

Alias names - If more than one alias, key the first one that is shown on the image. Be sure and check the name that they entered the country with.

Date of Birth - Be sure to key the applicant date of birth and not the spouses date of birth.

Spouse - Do not key the spouse surname unless it is shown.

Children - Do not key a number, key their names.

 

== Questions and Answers ==

==== '''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.''' ====

Q: General question regarding interaction with WAP.  I have a high speed connection that I use to download image sets and submit them once I have keyed them.  From the slowness of the downloads and response after submitting the keyed image sets one would think I am using a dial up connection.  Does WAP have any plans to upgrade the system to support the large number of people who are participating as volunteers in the program? 

Q: Second question that I have seen mentioned by at least one other person.  Are there any plans to upgrade the keying tool so the image remains at the magnification and display position the keyer placed it in rather than going back to the display magnification and position it had when first opened?  It is rather frustrating to move an image to where the information you need to key can be seen, only to have the image jump to a different position as soon as you start actually keying that information.

Q: Third question:  Are there any plans to upgrade the keying tool to accept dual country entries separated by a semi colon as the instructions say to do rather than requiring the keyer to F7 the entry for it to be accepted?

==== Two different forms same information ====

Q: I am working on a set with two documents about the same person the first document is a Declarations of Intent the second a Petition for Naturalization the only difference is the date of the documents do I key both because they are different types of documents? 

:A: If it is a full page declaration it would be keyed as a petition 3. -- [[User:Wiedwoman|Wiedwoman]] 02:39, 24 July 2011 (UTC)

==== Oath of Allegience Form ====

Q: Do we key the information from this form on the #3 Petition Form?

:A: No, the oath of allegiance is a cover page -- [[User:Wiedwoman|Wiedwoman]] 22:37, 21 February 2011 (UTC)

==== 'Under Name of' ====

Q: What do I do when the name a person arrived under is different than the name on application. To be a little clearer: "The petition of Anna Demand......My lawful entry...under the name of Hania Druker....

:A: The name she arrived under would qualify as an alias --[[User:Paulmd199|Paulmd199]] 23:19, 21 February 2011 (UTC)

Q: What do I do when there is more than one alias listed on the application? For example: "Hannah Smith also known as Hanna Lillie Smythe...lawful entry under the name of Hense Barenholtz..."

:A: You would use the signature of the applicant as the given and surname. We are told then to use the first alias name that we come to as the alias. So if signature is Hannah Smith - that will be the given and surname. Hanna Lillie would be alias given and Smythe would be alias surname. -- [[User:Wiedwoman|Wiedwoman]] 22:32, 4 July 2011 (UTC)

==== Letter stating institution of cancelation of naturalization ====

Q: Am I correct to assume that a letter stating that a naturalization would be keyed in as a "cover page". It is an actual letter no form involved. The same with all the other paper work that has been scanned? 

:A: Letters are classified as cover pages -- [[User:Wiedwoman|Wiedwoman]] 02:12, 24 February 2011 (UTC)

Q: What if letters regarding naturalization court proceedings are the only material relating to the person (no forms)? Only concerned because by not keying them, all mention of that person in this project is lost.

:A: These would be considered cover pages. They will be browsable in the final index. -- [[User:Wiedwoman|Wiedwoman]] 00:26, 28 July 2011 (UTC)

==== Declarations of Intent ====

Q: The wiki guidelines for Petition for Naturalization 3 state ''"Also the Petition for Naturalization 3 form type for declarations is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Declaration of Intention".'' Does that also include Declarations that have UNITED STATES OF AMERICA as an arch a la the example images for Petition #1 rather than on a line a la the example images for Petition 3? --[[User:Kateshort2|Kateshort2]] 19:19, 8 May 2011 (UTC)

:A: I believe the Declaration you are referring to also falls under Petition 3. There is a picture of it in the instructions. Also I am assuming you mean it is alone on a page since if it were on top of or along with other docs, it would be a cover page.--[[User:Dirigo9|Dirigo9]] 04:14, 11 May 2011 (UTC)

::There are two pictures of it in the instructions, one at the top with the caption "Declaration should not be keyed because it lies on top of another form" and one at the bottom as an example of form number 3. I hadn't seen the second when I was reading the description paragraph of what qualified for form number 3, so thanks for pointing it out--but should the have never seen a full-page version of this sort of Declaration; every one I've come across lies on top of another form.) --[[User:Kateshort2|Kateshort2]] 05:04, 15 May 2011 (UTC)

Q: Should the description for form number three be edited to include this sort of Declaration? To me, the two images of this sort of Declaration form look like exactly the same form containing exactly the same information, except perhaps for paper size-- if that's really the difference, is paper size enough of a difference to warrant one being keyed and the other not?

:A: I think when you see the full page version you will know it. I have had both versions as I move through this project and have been keying the "full page" version of the Declaration as form #3. The full page Declarations are usually followed on the next page with a full page Petition 3, so that would also be a clue to you that this is the full page, #3 version. I do agree it is confusing since the forms are essentially the same, just a different size. If any of the arbitrators have feedback to indicate this is incorrect, I would appreciate it. I believe I am doing it correctly as this seems to agree completely with the instructions and examples for Petition 3.--[[User:Dirigo9|Dirigo9]] 04:23, 16 May 2011 (UTC)
::::You are correct. We only key the full page version of the declarations. -- [[User:Wiedwoman|Wiedwoman]] 17:29, 4 June 2011 (UTC)

==== Spouse Surname ====

Q: If there is no surname listed, do we mark the field blank or just leave it empty? When I am on a Petition for Naturalization form #1, the spouse surname field starts off the orange color for required, but the program lets me go to the next image when I leave the spouse surname field empty.

:A: Form #1 and Form #3 behave differently in the keying tool. Form #3 has the spouse Surname as required (shaded in orange, and so should be marked blank if missing), while in Form #1 it is not required (and so should '''not''' be marked as blank if missing). --[[User:Mitchhollander|Mitchhollander]] 00:22, 25 May 2011 (UTC) (updated answer)

Q: What if on a document it shows the spouse's name, but it also says that they were recently divorced. How should I key this in?

:A: Key the name even if it says divorced or widowed. -- [[User:Wiedwoman|Wiedwoman]] 21:34, 19 July 2011 (UTC)

==== Birth Country ====

Q: What would you put for birth country when you have St. Vincent B.W.I. ? We are not to expand B.W.I. which I assume is British West Indies according to the keying instructions. Yet we have the name of an island that belonged to the British West Indies at that time. I am thinking of putting St. Vincent B.W.I. or do I put St. Vincent only. What do you think?

:A: I would put St Vincent; BWI (note the semi-colon and lack of periods). --[[User:Mitchhollander|Mitchhollander]] 00:11, 22 August 2011 (UTC)

Q: Why are there Petitions submitted by women who were born in the US? I've seen three or four so far, and have entered 'USA' into the field.

:A: As to keying, as hard as it is to resist, don't infer stuff that isn't actually on the forms we're keying.  So, if it obviously is USA, but not on the form, leave the field blank.

::As to "Why?" take a look at this and other items related to the subject of naturlaization laws:  [http://www.archives.gov/publications/prologue/1998/summer/women-and-naturalization-1.html http://www.archives.gov/publications/prologue/1998/summer/women-and-naturalization-1.html] --[[User:Rhmaynard|Rhmaynard]] 17:44, 3 June 2011 (UTC)

Q: Is Plotsk, Russia supposed to be keyed as Plotsk; Russia as the birth country. Or should it just be keyed as Russia. One of the sections on Petition for Naturalization 1 states that he/she gives up allegiance to the Republic of Poland and(or) Present Goverment of Russia. Please advise. Thank you.

:A: If Russia is shown on the field of birth country, that is what should be keyed. If there was nothing in the birth country field, you would key Poland; Russia. But there is usually always something listed in the birth country field. -- [[User:Wiedwoman|Wiedwoman]] 17:10, 4 June 2011 (UTC)

==== Children ====

 

Q: If the petitioner has indicated he or she has no children, do I skip the field, mark it as blank, or type None? (Petition for Naturalization Form 1)

:A: Skip field. -- [[User:Wiedwoman|Wiedwoman]] 21:10, 7 June 2011 (UTC)

Q: I have seen a couple where they have no children on the Declaration of Intent form, then by the time they sign the final Petition for Naturalization, they have had a child. Does this child get entered?

:A: It would be entered on the petition, but not the declaration. You will only key information that is showing on that form. -- [[User:Wiedwoman|Wiedwoman]] 22:47, 14 July 2011 (UTC)

==== Document Date ====

Q: I am finding that some of the records from the 1930's do not have a "recorded" date on the bottom or anywhere else. However, in some cases, there is a date on the next image. Can I use that date or do I need to strictly adhere to "key as seen"? I hate leaving it blank.

:A: No you can't use a date from a different image. You will have to leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 21:56, 11 July 2011 (UTC)

Q:  On Petition for Naturalization, at bottom, there is signature of Petitioner, then Appl of Witnesses, their signatures, and then "subscribed and sworn" paragraph, with Clerk signature at very bottom and place and date.  Is this a "record" date?  I am questioning because the witnesses are all lumped into this final sentence and date.   

=== Alias Name ===

Q. I have two alias given in the same area one above the other. I am thinking I should use the one that used the word formerly but want a second opinion.

one is typed formerly Maria Maltese

second is typed also known as Maria Concetta Maltese Carubia

A: In the event of multiple aliases, take only the first listed. --[[User:Paulmd199|Paulmd199]] 16:36, 27 September 2011 (UTC)

 

 

Q: In some cases there is an alias listed on the top of the page, Mary Smith formerly Maria Smyth, and a different name from when they entered the country, Marijanna Smzthsky. What takes precedence? Either option has the potential of making it easier/harder for whomever to track their ancestors.

:A: WAP has stated the first name that is shown as alias is to be the alias. So if Maria Smyth is showing on the first line, it would be the alias. -- [[User:Wiedwoman|Wiedwoman]] 15:39, 12 July 2011 (UTC)

 Q: I've entered many records to date, primarily Petition #3. Now I'm doing some arbitration, and I realize that some people are listing the name that the petitioner wants to be changed to if admitted as an alias (Section 10, I believe). Before I started doing the abitrations, I didn't even notice this section. Would entering this name as an alias be appropriate if no other alias is given and arrival name is the same? ~lrshea~ 9/2/11

Q:  If only the first name is an "alias", and surname is the same, do I enter only the first name alias, or repeat the surname?   Pmk 9/16/11

==== Certificate of Arrival ====

Q: What catergory do you list a certificate of Arrival under? It has a photo and name and arrival date on it?

:A: The certificate of arrival is classified as a cover page. -- [[User:Wiedwoman|Wiedwoman]] 22:54, 28 July 2011 (UTC)

== Children ==

Q: Anna Berkowsky has 4 children and all of their names do not fit in the field. What should be done?

:A: you may continue typing. All of the data will be preserved. You may also adjust the field width to allow more visible space. --[[User:Paulmd199|Paulmd199]] 23:45, 26 September 2011 (UTC)

 

== Record Date for Petition #3 ==

Q: I have come across several Petition #3 forms where the record date is only given on the bottom of the second page. However, the second page is an oath of allegiance and not keyed. Should the record date on the second page be keyed for the first or the field left blank?

A: We are not to pull information from one image to another. If there in no date on the first page we unfortunately must leave it blank. --[[User:Paulmd199|Paulmd199]] 16:38, 27 September 2011 (UTC)

 

=== '''Glued Pages''' ===

______________________________________________________________________________________________________________________________

 

Q: I have a Petition for Naturalization and above it, it says 'Glued Pages'.  Most of the Petition is showing except for 2 names of children. Should I key it?

A: If this is the best or only image of this Petition, then yes, key it as best as can be done.  Most fields will be visible.  The dilemma you point out is where some, but not all info is available.  I'd mark the child field Illegible if you can't type them all in, but others may suggest typing what you can.  I'm not sure what is "right" in that case.  Leave other not visible fields blank (unless required to be Cntl-B)--[[User:Rhmaynard|Rhmaynard]] 13:58, 18 October 2011 (UTC).

World Archives Project: New York, U.S. Naturalization Records - Original Documents, 1795-1972

Rhmaynard — Wed, 28 Sep 2011 21:54:24 GMT

Rhmaynard:

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=31467|width=330|height=1200|border=0}}
</td></tr>
</table>
__NOEDITSECTION__

{|style="float: right;"
|[[File:NYForm3.jpg|thumb|border|right|Sample Image]]
|-
|}
 
'''About this project'''
This project is a collection of original documents filed in New York by people wishing to become citizens of the United States. These documents have information about the person's family, immigration details, and their life in the United States.
For more information, please view the following: 
 
==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards World Archives Keying Standards] 

[http://boards.ancestry.com/wap.naturalizationoriginals/704.1.1.1.2.1/mb.ashx Message Board]

[[{{TALKPAGENAME}}|Discussion Page]]
 
==Keying Aliases==
Per keying instructions:
Finally, if there is more than one alias listed on the image and there is only one alias name field, you should only enter the first alias found on the record.

Per NY Originals guidelines:
We are to key signature as primary and clerk spelling as alias. If these are the same, then we look for the first alias on the form, which usually is 'entered country name'.

==Examples of Records that should NOT be keyed==

<gallery widths=300px heights =150px caption = "The following records should be classified as “Cover page, Section Header, etc” forms and should not be keyed.">
File:petition_numbers.JPG | List of Petition numbers included in the microfilm roll.
File:NY_Cover_Page.JPG | Petition is obscured by another document. Neither Oaths of Allegiance nor Certificates of Arrival are keyed.
File:NYPetitionCoverPage.jpg|Declaration Should NOT be keyed as it is lying on top of petition.
File:Declaration-CoverPage.JPG|Declaration Should NOT be keyed as the certificate of arrival is laying on top of declaration.
File:N406P2.jpg|Page 2 of Petition Should NOT be keyed.
File:Certif of Exam.jpg|Certificate of Examination Should NOT be keyed.
</gallery>

==Keying Duplicate Records==
There are times when you will key an image when the following image is the exact same image but appears to be of better quality. In this situation return to the first image and change Form Type to "Duplicate Image" - this will prompt a pop-up message stating, "Since you indicated that this is a form type of [Duplicate Image], there are not any additional data to enter from the current image." Click on Yes.

Additionally, if you come across images that are duplicates but one does not appear to be of better quality than the other image, key the information from the first image and mark the second image as a duplicate image.

Please do not key both images. These duplicates are to be marked as duplicates and not cover pages.
 

==Project-specific sample images and form field help:==

<gallery widths =300px heights=150px caption ="Click the captions of the images below to see the corresponding form field examples.">
File:NYPetition1.jpg| [[#Petition for Naturalization 1|Petition for Naturalization 1]]
File:NyForm2.jpg| [[#Petition for Naturalization 2|Petition for Naturalization 2]]
File:NYForm3.jpg| [[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DeclarationOfIntention.jpg | [[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
</gallery>

=Petition for Naturalization 1=
{| style="float:right"
|[[File:NYPetition1.jpg|thumb|350px|Right|Form 1|Form 1]]
|-
|[[File:AWAP 31467 - Petition for naturalization.jpg|thumb|350px|Right|Form 1|Form 1]]
|}

 
The Petition for Naturalization 1 form type is characterized by the large arching text "UNITED STATES OF AMERICA" printed at the top of the page. Either above or below this title will be a paragraph in smaller print starting with the line: "Department of Commerce and Labor" or "Department Labor". Not far below that will be the subtitle: "Petition for Naturalization." 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_prefix.jpg See Example]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_givenname.jpg See Example]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_surname.jpg See Example]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations. 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_suffix.jpg See Example]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliasprefix.jpg See Example]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name and any middle names or initials in the Alias Given field. If you cannot distinguish a given name or surname, please input the entire name in this field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME and the signed version as GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliasgiven.jpg See Example]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the surname from the alias in the Alias Surname field. If you are unsure which part of the alias is the surname, enter the entire alias in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME and enter the signed version as SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliassurname.jpg See Example]

====Alias Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_aliassuffix.jpg See Example]

====Date of Birth Day====
Enter the day from the date of birth. Only record the number in this field.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthday.jpg See Example]

====Date of Birth Month====
Enter the month from the date of birth. Please expand any abbreviations to the full name of the month, using the drop-down list to help you.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthmonth.jpg See Example]

====Date of Birth Year====
Enter the four-digit year from the date of birth. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not calculate year of birth from age.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_dateofbirthyear.jpg See Example]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_birthcountry.jpg See Example]

====Spouse Given Name====
Key the given name of the spouse as it appears on the record, using the drop-down list to help. 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_spousegivenname.jpg See Example]

====Spouse Surname====
Key the surname of the spouse if it appears on the record, using the drop-down list to help. Do not assume the surname from the husband's name. Key only if actually present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_spousesurname.jpg See Example]

====Children====
Enter the names of any children recorded on the image. Please only enter the names and separate multiple children's names with a comma space for example: "James, Mary, John, Susan". Key surname only IF shown on children field. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_children.jpg See Example]

====Arrival Year====
Enter the four-digit year the person arrived in the United States. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not use date of residing since YEAR. If no date is shown on the emigrated date line, leave blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_arrivalyear.jpg See Example]

====Record Day====
Enter the day the petition of naturalization was signed. If this date cannot be found or determined, leave this field blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordday.jpg See Example]

====Record Month====
Enter the full name of the month that the petition for naturalization was signed. If this date cannot be found or determined, leave this field blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordmonth.jpg See Example]

====Record Year====
Enter the four-digit year from the date of the petition for naturalization. If this date cannot be found or determined, leave this field blank. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_table_recordyear.jpg See Example]

=Petition for Naturalization 2=
[[File:NyForm2.jpg|thumb|350px|right|Form 2|Form 2]]

 
The Petition for Naturalization 2 form type is recognizable by the large words "District Court of the United States" printed at the top of the page. 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_prefix.jpg See Example]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_givenname.jpg See Example]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_surname.jpg See Example]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_suffix.jpg See Example]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliasprefix.jpg See Example]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name and any middle names or initials in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME and the signed version as GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliasgiven.jpg See Example]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the surname from the alias in the Alias Surname field. If you are unsure which part of the alias is the surname, enter the entire alias in the Alias Given field. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME and enter the signed version as SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliassurname.jpg See Example]

====Alias Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_aliassuffix.jpg See Example]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_birthcountry.jpg See Example]

====Record Day====
Enter the day the petition of naturalization was signed. If this date cannot be found or determined, leave the field blank While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordday.jpg See Example]

====Record Month====
Enter the full name of the month that the petition for naturalization was signed. If this date cannot be found or determined, leave the field blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordmonth.jpg See Example]

====Record Year====
Enter the four-digit year from the date of the petition for naturalization. If this date cannot be found or determined, leave the field blank. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_-_district_court_table_recordyear.jpg See Example]

=Declarations and Petitions for Naturalization 3=
<h2>Use this form for Declarations and Petitions that do not fit Form 1 or 2</h2>
<gallery widths =300px heights=300px caption ="Click the captions of the images below to see the corresponding form field examples.">

[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:PetitionforCitizenship.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:NYForm3.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:NYPetitionforcitizenship.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:N406Pg1.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:N405Pg1.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
FILE:NYMilitaryPetition.JPG|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3 *Note-The record date will be the date from the Oath of Reunification and Allegiance section.]]
File:DeclarationOfIntention.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:NYDeclaration.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DeclarationofIntention.JPG|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]
File:DOI_1941.jpg|[[#Declarations and Petitions for Naturalization 3|Petition for Naturalization 3]]

The Petition for Naturalization 3 form type for petitions is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Petition for Naturalization" or "Petition for Citizenship". Also the Petition for Naturalization 3 form type for declarations is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Declaration of Intention".
</gallery>
 
====Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically entered in the record.
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Given Name====
Key the first name and any middle names or initials. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS GIVEN NAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Surname====
Enter the surname here as it appears on the image, using the drop-down list to help you. The name as signed by the applicant takes precedence over the name as written by the clerk. If differences exist between the two versions, enter the clerk's version as ALIAS SURNAME. Be sure to include accent marks if present (They will most likely appear in the signed version only).
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Suffix====
Key any suffixes such as "Jr", "Sr" or "III". Use the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key occupations.
 
[[Media:PetitionforCitizenship3_Name.jpg|See Example]]

====Alias Prefix====
Key the prefix for the person listed such as "Dr", "Rev", "Mr", "Mrs" or "Miss", using the dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not imply a prefix unless specifically stated in the record.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Given====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. This can also be used for a 'changed name to'. Key the first name or initial and any middle names or initials in the Alias Given field.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Surname====
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. This can also be used for a 'changed name to'. Key the surname from the alias in the Alias Surname field.
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Alias Suffix====
Key all titles following the surname, such as "Jr" or "III."
 
[[Media:PetitionforCitizenship3_Alias.jpg|See Example]]

====Birth Country====
Key only the Country of Birth, using the drop-down list to help you. While this is not a "required" field, it must be entered if present in the record.

:Do not key any other jurisdiction such as City, County, or Region.
:Separate multiple countries with a '''semicolon space (; )'''.
:This also includes countries that were once part of a larger empire,  e.g. "Finland of the Empire of Russia" should be keyed as Finland; Empire of Russia.
:In some cases, the record taker may have recorded an allegiance instead of a nationality, like "Queen of England."  We would drop Queen, King, etc from the country.
:If you can determine the country or nationality, please record that, otherwise, please leave the field blank.
:If the person was born in the USA and only the state is showing, mark the country blank.
:If a country is shown as Austria-Hungary, key as Austria-Hungary. 
:If a country is shown as Austria Hungary, key as Austria; Hungary.
:If a country is shown as Yugo Slavia (Hungary), key as Yugo Slavia; Hungary.
:If a country is shown as Galicia, Austria, key as Galicia; Austria
:Do not Expand abbreviations.
:Do not correct or modernize spellings.

 Tip: There has been some confusion between country of birth, and country of loyalty. Use country of birth ("a native of"). Substitute country of loyalty ONLY when there is no country of birth. 
 
[[Media:PetitionforCitizenship3_Country.jpg|See Example]]

====Date of Birth Day====
Enter the day from the date of birth. Only record the number in this field.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Date of Birth Month====
Enter the month from the date of birth. Please expand any abbreviations to the full name of the month, using the drop-down list to help you.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Date of Birth Year====
Enter the four-digit year from the date of birth.
If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year.
 
[[Media:PetitionforCitizenship3_DOB.jpg|See Example]]

====Spouse Given Name====
Key the given name of the spouse as it appears on the record, using the drop-down list to help.
 
[[Media:NYPetitionforcitizenship_Spouse.jpg|See Example]]

====Spouse Surname====
Key the surname of the spouse if it appears on the record, using the drop-down list to help. Do not assume the surname from the husband's name. Key only if actually present in the record.
 
[[Media:NYPetitionforcitizenship_Spouse.jpg|See Example]]

====Children====
Enter the names of any children recorded on the image. Please only enter the names and separate multiple children's names with a comma space for example: "James, Mary, John, Susan". Key surname only IF shown on children field. While this is not a "required" field, it must be keyed if present in the record.
 
[[Media:NYPetitionforcitizenship_Children.jpg|See Example]]

====Arrival Year====
Enter the four-digit year the person arrived in the United States. If only two-digits are given, and you can determine the century, expand to four digits, otherwise leave as a two-digit year. Do not use date of residing since YEAR. If no date is shown on the emigrated date line, leave blank. While this is not a "required" field, it must be keyed if present in the record.
 
[[Media:PetitionforCitizenship3_ArrivalDate.jpg|See Example]]

====Record Day====
Enter the day the petition of naturalization was signed. If this date cannot be found or determined, leave the field blank. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordday.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

====Record Month====
Enter the full name of the month that the petition for naturalization was signed. If this date cannot be found or determined, leave the field blank While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordmonth.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

====Record Year====
Enter the four-digit year from the date of the petition for naturalization. If this date cannot be found or determined, leave the field blank. If only two-digits are given for the year, expand to four digits if you feel confident in your determination of the century. While this is not a "required" field, it must be keyed if present in the record.
 
[http://c.mfcreative.com/i/akt/projecthelp/31467/Snip_petition_for_naturalization_3_table_recordyear.jpg See Example]
 
[[Media:PetitionforCitizenship3_RecordDate.jpg|See Example]]

=Additional Helps=
 
 

{| class = "wikitable" border=1
|-
|
|[[File:nyo1.png]]
|-
| ''Most of the images I encounter have two documents, one on the right side and one on the left, should both documents be keyed?'' 
- No, documents found on the left-hand side should not be keyed. Information on these records will be found on another record in this collection.
| [[File:nyo6.png]]
|-
| ''If there are multiple spellings on the form which do I use?''
- Typically there is a signature on the form where the applicant signed their own name. This is typically the most complete name. Use the spelling found in the signature. 
- When there are differences in spelling between the clerk's and the applicant's version, use the applicants version as primary and record the clerk's version in the ALIAS field. 
- Also in the alias field are "I desire my name to be changed to" and "I arrived under the name of" names.
| [[File:nyo2.png]]
|-
| ''If I see two forms, one on top of the other, do I key the information on one, both or neither of the forms?'' 
- If you encounter documents with one form on top of the other form, neither form should be keyed.
|[[File:Example_of_small_form_on_top_of_larger_form.jpg]]
|-
|''Should documents that have been cancelled or crossed out be keyed?'' 
- Yes, please enter the information found on these documents.
|[[File:nyo4.png]]
|-
| ''There are some forms that do not fit the three typical forms, as described in the Field Helps, should these be keyed?'' 
- Looking closely at the Petition for Naturalization 3 form, Field Help indicates that there are forms that include the words, "declaration of intention to become a Citizen of the United States of America" that should be keyed using this form type. All of these forms do not look alike.
| [[File:nyo5.png]]
|}
[[Category:World Archives Project]]

File:Certif of Exam.jpg

Rhmaynard — Wed, 28 Sep 2011 21:50:35 GMT

Rhmaynard: Certificate of Examination should NOT be keyed.

Certificate of Examination should NOT be keyed.

Talk:World Archives Project: New York, U.S. Naturalization Records - Original Documents, 1795-1972

Rhmaynard — Fri, 03 Jun 2011 17:44:20 GMT

Rhmaynard: /* Declarations of Intent */

Talk:World Archives Project: New York, U.S. Naturalization Records - Original Documents, 1795-1972

Rhmaynard — Fri, 03 Jun 2011 15:16:22 GMT

Rhmaynard: /* Declarations of Intent */