World Archives Project: Victoria, Australia, Police Gazettes, 1914-1924

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This collection contains individuals who were either accused of committing a crime, or victims of crimes committed.

Project Overview

Click here to view Keying Standards
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Project Instructions This collection contains Police Gazette's in Victoria, Australia for the years 1861-1883. The reports consist of "articles" detailing crimes allegedly or definitely committed by individuals within the communities represented.

Because names are embedded in articles, some reading will be required in order to key.

Note: Please use your best judgment to interpret the instructions and index this project.

Project Form Types and Field Helps
Record
Book Cover
Index
ACDB
Cover page, Section header, etc.
Image with no data


Record

VictoriaPG Record Key 1.JPG

Choose the 'Record' form type for all images with names to key.

Record Keying Instructions

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Do not key ranks unless the field help says to.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided for assistance. Key initials with a space between them.

Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do key police/officials when they are personally affected, eg administrative notice of promotions, transfers etc. or the article involves them, eg they are the victim of a crime. Do not key officials such as police, court personnel, etc. when they are just doing their job eg arresting or reporting of an incident, issuing warrants or coronial reports.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do key police/officials when they are personally affected, eg administrative notice of promotions, transfers etc. or the article involves them, eg they are the victim of a crime. Do not key officials such as police, court personnel, etc. when they are just doing their job eg arresting or reporting of an incident, issuing warrants or coronial reports.

Suffix

Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.

Alias Given

Occasionally an alternate given name may be recorded for an individual. This name is denoted by parentheses, quotation marks, or may be preceded by the word "nee." Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

If there are multiple alias names, key the first one listed.

Alias Surname

Occasionally an alternate surname may be recorded for an individual. This name is denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.

If there are multiple alias names, key the first one listed.

Age

Key the age as seen at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0"

Card Image Samples



Book Cover



Choose the 'Book Cover' form type for book cover or title page images. These images will not have names to key, or any other information of note.

Index

VictoriaPG Index.JPG

Images of an internal index. An index will typically have the word "Index" at the top.

ACDB

VictoriaPG ACDB.JPG

Mark any image with an ACDB logo as an ACDB form type. Images with the ACDB logo typically include the first image of each roll and any image that says "This is a blank page".

Image Sample



Cover page, Section header, etc.

VictoriaPG Capture.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

USChicagoNWRail Blank.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.