Talk:World Archives Project: Ireland, Police Gazette, 1863-1893

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Please note that the Duplicate Image form type only applies if it is a duplicate of an image within the same image set. --Katerimmer (talk) 07:37, 22 October 2015 (MDT)

Common Keying Errors Found by Reviewers

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: If a criminal's name is mentioned twice but the Event is different, do we key this person's name twice?

A: If the person's name appears on the same image, and you are sure it is the same person being listed more than once, you do not need to key the name again.

Q: If the person has committed multiple crimes, should just the first one be listed under type of crime?

A: When there are multiple crimes listed, key the crime that makes sense as to the context of the record, or just the first crime to appear.

Q: If the record lists multiple unknown persons, should it be keyed once or multiple times? And should it be keyed as blank? (Example" The 3 persons, names unknown (burglary and administering an unlawful oath) not arrested... Additionally, how should "two tramps be keyed?

A: In this project, only key a record where a name appears, so "unknown" or "Two tramps" need not be keyed.

Q: How should "young offender" be entered under "Event Type"? For example: "John Farrell (young offender), Hue-and-Cry, 18th March, not arrested." Thanks in advance.

A: I wouldn't key young offender, just Given and Surname.

Q: Are you suggesting in this case that the Event Type is left blank? Should it, in this case, be "Other"?

A: Yes, the Event Type would be "Other" unless there is an event type in the heading, e.g. Apprehensions. --Katerimmer (talk) 10:42, 8 November 2015 (MST)

Q: In the example above ("John Farrell (young offender), Hue-and-Cry, 18th March, not arrested.") - should the year be left blank for the date - or assume same or previous year (depending on the day/month etc) ?

A: It would be left blank. --Katerimmer (talk) 10:42, 8 November 2015 (MST)

Q: Also, for the example above - should a location be put in - it's not shown in the sample?

A: I can't see John Farrell in the keying image samples, but the location would be keyed if it appears on the image and not if it doesn't. --Katerimmer (talk) 10:42, 8 November 2015 (MST)

Q: Are we keying the year as seen e.g 88 or as 1888 for this project?

A: As there are no specific instructions about it on this project, we should follow the general keying standards which say to expand years to 4 digits wherever possible. --Katerimmer (talk) 03:37, 10 October 2015 (MDT)

Q: In regards to the question and specifically the answer given on keying the year as seen e.g. 88 or as 1888 for this project, the World Archives Keying Standard state I quote: "If only two digits of a year are present on the image, then only those digits should be keyed unless the field help instructs otherwise.". My understanding of the Keying Standards would be to key as seen, if 88 then 88, not to expand. Please answer, because this is an on-going issue as I am a reviewer. Thanks. --Billlinda155 (talk) 23:51, 2 February 2016 (MST)

A: That's because the General Keying Standards have been changed recently, Billlinda. They used to say to expand years and now they say not to. But this project was already 100% keyed when the standards changed, with only review sets left. Also we have been told by WAP that it is ok to let unexpanded years through at the moment. But if they have been expanded correctly, accept them. --Katerimmer (talk) 01:50, 3 February 2016 (MST)

Q:Some offenders have their mothers maiden name listed (surname only) Are we to list this as a separate entry or just ignore it?

A1: I would key mother's maiden name.
A2: I wouldn't - unless it is a woman and it is her maiden name!

Q: The project instructions say to "Key all persons listed within an article (alleged criminals, victims, spouses, etc.)" apart from the police, but the instructions for Role in Crime only allow for Victim and Perpetrator. So if a spouse is mentioned, would we key a record for the spouse and leave the Role in Crime field blank, or not key them? --Katerimmer (talk) 03:37, 10 October 2015 (MDT)

A: "Per Role in Crime[edit]: Key the role the individual played in the article, when the article is about a crime that was committed. For example, if the article is about an official receiving a promotion, the role in crime would not be keyed for that individual" So I would guess, leave it blank. Yes, if the individual is listed but wasn't involved in the crime they should not have an entry in the Role in Crime field. Annafechter (talk) 11:01, 15 October 2015 (MDT)

Q: In the Gazette Page Example 3 shown (Habitual Criminals under supervision) is the Event Type "Absconded", "Wanted" or "License Holders" (because they have to report regularly to police, which means they must be out on License) or even something else!

A: Since there isn't a crime listed but we know they are criminals enter "Other" as the crime. Annafechter (talk) 11:01, 15 October 2015 (MDT)

  Q: In Example 4, I find a contradiction between Event Type and Event Date. The event type is shown as Larceny; however the event date is the date released from prison. I would think the Event Type should be "Other." The larceny wasn't committed on his release date.

A: We have fixed this. Key the Event Date when they were released and the Event type as Other. Annafechter (talk) 11:01, 15 October 2015 (MDT)

Q: For place names where the offence took place, Do we list the Parish or the Barony or both? The drop down list seems to like the Parish.

A: We key all levels of the place name, separated by commas, except we don't key house name / street address. So if there is a parish, a barony and a county, we would key all of them. Sometimes the county name is in the heading. --Katerimmer (talk) 16:12, 10 October 2015 (MDT)

Q: I am confused about whether the word County should be keyed in the Event Place field or not? Keying image sample 2 for Gazette Page says to key Event Place as Newcastle, Glenquin, Limerick, although it says "County of Limerick" on the image, and the current keying standards say that the word County should be keyed if it is on the image. Should it be keyed as Newcastle, Glenquin, County of Limerick, or as stated on the keying image sample? --Katerimmer (talk) 10:12, 11 October 2015 (MDT)

A: In that example it does not state "County Limerick". Each of the parts of the location separately, "Town of XXX, Barony of YYY, County of ZZZ" so they are not tying County in with the name of the county. Annafechter (talk) 11:01, 15 October 2015 (MDT)

Q: Following on from the previous two questions. In the example on the project page you show the example as Barony, Parish should the county be added too? In the example (IrelandPolGaz_GazPage_Key_1) it's Uppercross, Palmerstown - should Dublin be added in this case - or keep it as Barony / Parish? And based on the first question, should the order be Parish, Barony, County?

A: Localities may be keyed in the order in which they appear on the image, or smallest to largest, (if you are aware of the proper order) for this project. In the sample cited, the county is in the header of that particular sample and it is not expected that the header be keyed, though it is also not wrong if it is keyed. The reason for this is that some image sets will be missing the header information, although, I would key the header when it appears. Clear as mud?

Q: Should a missing person be listed as a Perpetrator, Victim or marked blank? My inclination is to mark blank.

A: Victim, same as for the UK Police Gazettes. --Katerimmer (talk) 02:21, 14 October 2015 (MDT)

Q: I'm a little confused about the difference between "Stolen" and "Burglary, Household..." I'm tending to use Stolen for the Victim and Burglary for the perpetrator. Can you clarify for me? Thanks so much.

A: Event Type should always be the same for both victim and perpetrator. If the article includes a word such as "stolen" or "stealing" then the Event Type would be Stolen for both, whereas if it includes a word such as "burglary", "burgled" or "housebreaking" then it would be "Burglary or House Breaking" for both. If it includes both a "stolen" and a "burglary" word, then the Event Type would be whichever of them appears first. --Katerimmer (talk) 11:40, 25 October 2015 (MDT)

Q: Following up on the previous question, is "Robbery" listed as other "Other" or "Stolen"? Is "Larceny," which the dictionary defines as "theft of personal property," only used when the word "Larceny" is explicitly called out in the article?

A: If the actual word listed in the article is the same as a word listed in the dictionary, then use that word. Otherwise, use the word that you feel is closest to the meaning of the word in the dictionary.

Q: Does an event type such as Murder also include "Attempted Murder"?

A: You will want to use the word that you feel is closest to the event type listed. In the case of attempted murder, I am sure Murder would be fine, but Other would also be acceptable.

Q: For Event Date, when no event date is given, but in the record it states: "Hue & Cry, 6 April 1883". Do we use this date or just leave event date blank?

A: Event date should only be keyed from within the record itself. If there is no event date, this field may be kept blank. The publication date that is also being keyed will be used to fill in event dates in processing.
A: If you look at Gazette Page Image Sample 1, you will see that the entry for Francis Coburn says "Hue-and-Cry, 16th January, 1866" and this date is highlighted and marked up to be keyed as the Event Date (there is no other date given in the entry.) This sounds like the situation you describe so the date you mention would be keyed as the event date. --Katerimmer (talk) 03:18, 11 November 2015 (MST)

Q: So I just deleted all the "Hue-and-Cry, 16th January, 1866" type of dates and submitted my set as I was following the above first answer. These will be counted against me as I followed wrong instructions?


Q: What should be keyed if a person has more than one alias? "Description of Edward M‘Callum, alias Joseph Hasson, alias S. Bradford, alias William Hutton...'" --Jfmjfm7 (talk) 10:40, 22 November 2015 (MST)

A: Key the first alias and ignore the others. --Katerimmer (talk) 01:53, 23 November 2015 (MST)

Q: Would we create new section tabs when there are separate sections such as "Dublin Police" and "Constabulary"? (looking at the example image [1]--Jfmjfm7 (talk) 14:38, 23 November 2015 (MST)

A: No. --Katerimmer (talk) 03:17, 24 November 2015 (MST)

Q: What should be keyed if it were to say "24 years of age on conviction..." which is separate from the current event? Should I key it 24 years of age or key it blank?--Jfmjfm7 (talk) 15:13, 23 November 2015 (MST)

A: Leave the age field blank, as the age mentioned here is not the age the person was at the time the event was recorded.


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.